VIRGINIA DEPARTMENT OF SOCIAL SERVICES

VINCI School Merrifield
8408 Arlington Boulevard
Fairfax, VA 22031
(571) 278-1439

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Nov. 3, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Discussed training timeframes, allergy care plans, references made by phone, Out of State Background checks and the menu.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program. A renewal inspection was initiated and concluded on 11/03/2021. The supervisor was contacted by telephone and a virtual inspection was conducted. There were 47 children present, ranging in ages from infant to 4 years old, with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 4 child records and 11 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on record review, two of four children's records did not have complete information. Evidence: 1. Child #2 and Child #3's record did not have documentation of previous child day care and schools attended by the child.
Plan of Correction:	We have parents filled out today.
Standard #:	22VAC40-185-70-A
Description:	Based on record review, staff records did not include all required information. Evidence: 1. Staff #2 (Date of hire 8/19/2019) had one complete reference. The 2nd reference did not document the results of the reference check taken over the phone. 2. Staff #3 (Date of hire 8/16/2021) had one complete reference. The 2nd reference did not document the date of contact or the signature of the person making the call of the reference check taken over the phone.
Plan of Correction:	We are contacting the previous references and will complete for Staff #2 this week. Have added the date and signature for Staff #3.
Standard #:	22VAC40-191-60-C-2
Description:	Based on review of eight staff records, the center did not obtain a central registry report results by the end of the 30th day of employment. Evidence: 1. Staff #6 file (Date of hire 9/01/2021, Date or Separation 10/20/2021) did not have the central registry results by the 30th day of employment. The center documented the request was sent on 9/02/2021 and 10/04/2021. 2. Staff #8 file (Date of hire 10/01/2021) did not have the central registry results by the 30th day of employment. The center documented the request was sent on 10/07/2021.
Plan of Correction:	Staff #6 is no longer employed. Staff #8 CRS has been followed up with the search office. We were told that they are processing now any search received before 10/8. We'll ensure to follow the time line and follow up within 30 days of hiring for future search form submission.
Standard #:	63.2(17)-1720.1-B-4
Description:	Based on review of staff records and interview, the centers request for the results of a search of the child abuse and neglect from any state in which the individual has resided in the preceding five years was not followed up on 45 days after request to search. Evidence: 1. Staff #1 (Date of hire 8/20/2021) lived in DC in the last 5 years. The center sent an Out of State Child Abuse and Neglect Search request on 6/29/2021, but did not follow up until 8/27/2021 and left a message for the State. The center received no answer on 9/22/201 and then resent the form on 10/20/2021.
Plan of Correction:	We misunderstood that the followup timeline was 30 days after the date of hire. We now understand the followup for out-of state must be done 45 days after request to search and will ensure to follow up accordingly. We have contacted DC agency today and are waiting for a response