VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Toddler Town, Inc.
12465 Maple Street
Ashland, VA 23005
(804) 798-2028

Current Inspector: Cindy Horne (804) 297-4469

Inspection Date: Nov. 5, 2021 and Nov. 12, 2021

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 22.1 Early Childhood Care and Education

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, and a virtual tour of the program. A renewal inspection was initiated on 11/05/2021 and concluded on 11/12/2021. The director was contacted by telephone and a virtual inspection was conducted. There were 34 children present, ranging in ages from 8 months to 5 years, with 6 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of three staff files, the facility failed to obtain fingerprint results for each staff prior to hire. Evidence: Staff C (date of hire 7/19/2021) did not have documentation of fingerprint results.
Plan of Correction:	Fingerprint results will be obtained prior to offering employment.
Standard #:	22.1-289.036-A
Description:	Based on review of two applicant files, the facility failed to have documentation of a repeat search of the central registry (CPS check) for each agent. Evidence: Agent 1 did not have documentation of a repeat CPS check on file.
Plan of Correction:	The facility conducted the CPS search in 2019, but the documentation could not be located. The facility will contact CPS if the original can not be located.
Standard #:	8VAC20-770-60-B
Description:	Based on review of three staff records, the facility failed to have documentation of a sworn disclosure statement prior to employment. Evidence: Staff B (date of hire 7/19/2021) and Staff C (date of hire 7/19/2021) did not have documentation of a sworn disclosure statement.
Plan of Correction:	Sworn disclosure statements will be obtained at the time of employment.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of three staff files, the facility failed to have a completed search of the central registry (CPS check) on file for each staff within 30 days of employment. Evidence: Staff A (date of hire 7/14/2021), Staff B (date of hire 7/19/2021), and Staff C (date of hire 7/19/2021) did not have documentation of a completed search of the central registry (CPS check).
Plan of Correction:	CPS checks will be conducted within the first seven days of hire.
Standard #:	8VAC20-780-70
Description:	Based on review of three staff files, the facility failed to have all required information in each staff file as required. Evidence: Staff A (date of hire 7/14/2021) Staff B (date of hire 7/19/2021) and Staff C (date of hire 7/19/2021) did not have documentation of a TB/PPD test or screening within 21 days of hire. Staff B and Staff C did not have documentation of two references prior to hire. Staff A, Staff B, and Staff C did not have documentation of orientation training by the end of the first day of employment.
Plan of Correction:	TB/PPD tests will be obtained prior to contact with children. References will be obtained prior to employment.