VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sowing Seeds Academy
2630 New Market Road
Richmond, VA 23231
(804) 795-2336

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: Feb. 10, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (22VAC40-191)

Comments:

A renewal inspection was conducted on-site on February 10, 2022. There were 50 kids in care, ages 10 months-4 years, with 7 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records, 3 staff records and 3 agent records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of staff records and interview on February 10, 2022, the center did not ensure that each staff record reviewed contained a central registry finding within 30 days of employment. Evidence: 1. The record of staff #1, hired on 10/11/21, contained documentation of a central registry result dated 1/18/22. Administration confirmed it was late. 2. The record of staff #2, hired on 9/13/21, contained documentation of a central registry result dated 11/8/21. Administration confirmed it was late. 3. The record of staff #3, hired on 9/13/21, contained documentation of a central registry result dated 11/8/21. Administration confirmed it was late.
Plan of Correction:	Ensure that if I haven't received documentation back within 30 days that I have called, document who I talked with, date, time, etc.
Standard #:	8VAC20-780-140-A
Description:	Based on a review of children's records and interview, on February 10, 2022, the center did not ensure to obtain documentation of a physical examination by or under the direction of a physician for each child before the child's attendance or within one month after attendance. Evidence: The record of child #1, enrolled 9/29/21, contained documentation of a physical exam dated 1/29/22. Administration acknowledged the physical was late.
Plan of Correction:	Before a child can start, make sure physical is done.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of children's records on February 10, 2022, the center did not ensure that each child's record contained the required information. Evidence: The record of child #1, date of enrollment 9/29/21, did not contain documentation of the written agreements with parents. Administration acknowledged the written agreements were not completed.
Plan of Correction:	Ensure all documents are included in enrollment packets.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview on February 10, 2022, the center did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: The toddler room had an unlocked cabinet containing cleaning materials with labels stating "keep out of the reach of children" and "caution." Administration acknowledged the cabinet was unlocked.
Plan of Correction:	Corrected on site. Will continue to ensure it's locked.