VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School-Age Child Care @ Hilltop Family YMCA
1536 Laskin Road
Virginia beach, VA 23451
(757) 422-3805

Current Inspector: Adrianna Walden (757) 404-2487

Inspection Date: April 13, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Discussed updating the allergy list for the bus to include current children in care. Reviewed Standard 550.K - Transportation documents regarding evacuation routes, hospitals , shelters etc.

Comments:

An unannounced monitoring inspection was conducted on 04/13/2022 from 10:15 am - 12:40 pm. At the time of entrance there were 38 school age children in care with 6 staff. Children were observed during outdoor play, swimming and eating lunch. Records were reviewed for 3 children and 5 staff. Violations were observed in the areas of staffing and supervision, special care provisions and emergencies, the license and background checks. These violations are listed on the violation notice and were reviewed with administrative staff at the conclusion of the inspection.

Violations:

Standard #:	22.1-289-036-B-4
Description:	Based on record review and interview, the center failed to obtain a copy of the results of a sex offender check from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 2 , hire date 03/02/2022, lacks the results of a sex offender check from the State of New York. a. Staff 2 indicated on her sworn statement she had resided in New York within the past five years. 2. Administrative staff confirmed the results of a sex offender check had not been obtained for staff 2.
Plan of Correction:	A sex offender check will be obtained for this staff.
Standard #:	8VAC20-780-340-B
Description:	Based on interview, the center failed to ensure that during the center's hours of operation, one adult on the premises shall be in charge of the administration of the center. This person shall be either the administrator or an adult appointed by the licensee or designated by the administrator. Evidence: 1. Staff 1, who was designated to be in charge of the center during the absence of the program director, stated she did not have complete enrollment records for all of the children in care during the inspection. a. The inspector requested records for three children in care. Staff 1 stated that she had hard copies of part of the enrollment records for two of these children however, she had no information for the third child. b. Staff 1 stated the director was away for the day and she had no way to obtain any information about the children in care as she had not been provided with the required approvals to access the children's records which are maintained electronically.
Plan of Correction:	Going forward administrative staff, left in charge of the program, will have the ability to access complete enrollment information for children in care.
Standard #:	8VAC20-780-350-B-5
Description:	Based on observation and interview the center failed to ensure that the staff-to-child ratios are required whenever children are in care: School age eligible up to 9 years- ratio 1:18 (staff:children) Evidence: 1. A group of 19 children, ages 6 and 7 years, were observed outside with staff 3 when the inspectior arrived at approximately 10:15 am. a. Staff 3 confirmed the ages of the children in the group and that she was responsible for 19 children during this time.
Plan of Correction:	Administrative stated she thought that there were 18 children in the group. A second staff was placed with this group during the inspection.
Standard #:	8VAC20-780-510-B
Description:	Based on record review and interview, the center failed to ensure that prescription medication shall be given to a child only with parental authorization. Evidence: 1. A prescription medication for child 4 lacked written authorization from the parent. a. Written authorization was obtained from the physician of child 4.
Plan of Correction:	Administrative staff stated that this medication came in this morning. The parent will be asked to sign the authorization form this afternoon at pick up.
Standard #:	8VAC20-820-120-E-6
Description:	Based on observation, the center failed to ensure that a copy of any special order issued by the department shall be posted in a prominent place at each public entrance of the licensed premises to advise consumers of serious or persistent violations. Evidence: 1. The special order issued on 12/21/2021 and received by the licensee on 01/12/2022 was not posted.
Plan of Correction:	Administrative staff stated that the notice of intent was posted as it was thought this met the requirement. The special order will be posted today.