VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Mens Christian Association of Greater Richmond- Winterpock
9000 Elementary Way Loop
Chesterfield, VA 23832
(804) 389-2804

Current Inspector: Lynn Powers (804) 840-8260

Inspection Date: June 1, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was initiated on June 1, 2022 and concluded remotely on June 7, 2022. On June 1, 2022, the licensing inspector was on site from approximately 3:50pm until 5:10pm. The director assisted the inspector during the inspection. There were 31 children present, ranging in ages from five to 10 years old, with four staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and five staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on review of five children?s records, the center did not ensure all required information was contained in three children?s records. Evidence: 1. The record for Child #1 and Child #2 did not contain name address and phone number for two designated people to call in an emergency if a parent cannot be reached. 2. The record for Child #5 did not contain name address and phone number for one designated person to call in an emergency if a parent cannot be reached.
Plan of Correction:	We will establish a system where someone is reviewing children?s records to ensure parents and/or guardians are not listing themselves as emergency contacts.
Standard #:	8VAC20-780-70
Description:	Based on observation and interview, the center did not ensure the required staff information was kept at the center for two staff members. Evidence: The notebook that contained required information for staff present at the center did not contain an emergency name, address and phone number or information about any health problems that may interfere with fulfilling the job responsibilities for Staff #4 and Staff #5.
Plan of Correction:	The staff are relatively new to the center and we overlooked adding their information to the notebook. We will have the staff complete the form and add.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and interview, the center did not maintain a written record of daily attendance that documented the arrival and departure of each child as it occurred with each grouping of children. Evidence: The director stated daily attendance is kept electronically. The director stated they do not have a written daily attendance. The director stated there is one tablet that staff sign children in and out. The children were divided into two groups; one in the gym and one in the cafeteria.
Plan of Correction:	We will a format to keep written attendance for the counselors to keep with them to document attendance as it occurs.
Standard #:	8VAC20-780-500-A
Description:	Based on observation, the center did not ensure children washed their hands with soap and running water or disposable wipe after eating snacks. Evidence: The licensing inspector observed a group of children eating snack at the cafeteria table. Children were dismissed to play games, completed homework or play in the gym without washing hands.
Plan of Correction:	We will retrain staff to ensure children are washing hands before and after eating.
Standard #:	8VAC20-780-550-H
Description:	Based on documentation review and interview, the center did not maintain a record of the dates of the practiced drills for one year. Evidence: The licensing inspector reviewed the emergency drill logs for the 2021-2022 school year. On June 1, 2022, the record of emergency drills did not document a May evacuation drill. The director stated an emergency drill was completed but not documented for the month of May.
Plan of Correction:	We will ensure to document all emergency drills as they occur in the future.