VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Cole Academy Preschool, Inc.
2401 Seaboard Road
Virginia beach, VA 23456
(757) 524-5458

Current Inspector: Arlene Agustin (804) 629-7519

Inspection Date: July 7, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Transportation and field trip standards reviewed. Child injury reports standard reviewed.

Comments:

An unannounced monitoring inspection was conducted on July 7, 2022. The inspector arrived at 9:20 AM and departed at approximately 11:20am. There were 11 children present and two staff members. A sample size of seven records were reviewed which included five children?s records and two staff records. The Inspector observed staff and children?s interactions throughout the inspection. Children were observed during group activity, free play, outdoor play, and circle time. First aid kits and emergency preparedness documents were observed. The transportation van was observed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented. The violations are listed on the violation notice issued to the center and were reviewed with the site owner at the exit interview.

Violations:

Standard #:	22VAC40-185-560-G
Description:	Based on observation and interview, it was determined that the center did not ensure that food containers be clearly dated and labeled in a way that identifies the owner. Evidence: 1. Eleven children were present in care and there were no labels on their drink containers that identified the owner. 2. Staff #1 confirmed the children?s drink containers did not contain a label that identified the owner.
Plan of Correction:	The center responded with the following: Staff #1 will ensure that all drink containers are labeled appropriately.
Standard #:	8VAC20-780-140-A
Description:	Based on record review and interview, it was determined that the center did not ensure that each child have a physical examination to their record. Evidence: 1. Child #1 did not have a physical examination to their record. 2. Staff #1 confirmed there was no physical examination in Child #1?s record.
Plan of Correction:	The center responded with the following: Staff #1 will call and speak to the parents to obtain Child #1?s physical examination and place it in the child?s record.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, it was determined that the center did not ensure that a separate record for each child enrolled have the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Evidence: 1. Child #2 did not have the addresses listed of the two designated people in case of an emergency. 2. Staff #1 confirmed there was no emergency contact addresses to Child #2?s file.
Plan of Correction:	The center responded with the following: Staff #1 will obtain the addresses to the emergency contacts listed for Child #2.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, it was determined that the center did not ensure that hazardous substances such as cleaning materials be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the kitchen/science room, there was a bin on the counter accessible to children with cleaning products including disinfectant wipes with a warning label, ?Harmful to Humans.? 2. Near the office desk, accessible to children, there were two aerosol bottles of air freshener with a warning label, ?Keep out of reach of children.? 3. Staff #1 confirmed the cleaning materials were accessible to children and not locked.
Plan of Correction:	The center responded with the following: During the time of the inspection, the bin and two bottles of air freshener were locked to prevent access by children.
Standard #:	8VAC20-780-330-A
Description:	Based on observation and interview, it was determined that the center did not ensure that where playground equipment is provided that resilient surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: 1. On the playground, the mulch has started to dissipate where there is not the required six inches of resilient surfacing to the fall zone. 2. Staff #1 confirmed that additional mulch is needed for the playground area.
Plan of Correction:	The center responded with the following: Staff #1 confirmed that mulch has been ordered and will be put in August 2022. A company through Williamsburg will ensure the right amount of mulch is placed on the playground for resilient surfacing.
Standard #:	8VAC20-780-550-H
Description:	Based on observation and interview, it was determined that the center did not ensure to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log?s last dated evacuation drill entry was documented as January 10, 2022. 2. Staff #1 confirmed the evacuations drills were not documented monthly.
Plan of Correction:	The center responded with the following: Staff #1 will double check the evacuation drills monthly to ensure they are documented.
Standard #:	8VAC20-820-120-E-2
Description:	Based on observation and interview, it was determined that the center did not ensure that the finding of the most recent inspection of the facility was posted on the premises of the facility. Evidence: 1. The most recent monitoring inspection, dated February 4, 2022, was not posted in the facility. 2. Staff #1 confirmed that the most recent inspection was not posted in the facility.
Plan of Correction:	The center responded with the following: The center will post today?s acknowledgement of the inspection dated 07/07/2022. Moving forward, the center will ensure the most recent inspection is posted at all times.