VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Rappahannock Area YMCA
212 Butler Road
Falmouth, VA 22405
(540) 371-9622 (1038)

Current Inspector: Beth Velke (804) 629-8302

Inspection Date: July 20, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies.

Technical Assistance:

Provided consultation on: 1) The playground is to remain off limits until the required resilient surfacing is in place in all areas. Please refer to the licensing standards to determine the depth required. 2) Continuing to train staff on removing sunscreen and insect repellant from children?s backpacks upon arrival, checking for labeling of names on the product and storing the insect repellant as required 3) Discussed scenarios and recommendations for safety at the waterpark and indoor pools, accounting for all children, active supervision, and utilization of the splash pad for preschool age children who are non-swimmers 4) Cleaning and sanitizing tables to include the picnic tables at the pavilion 5) Disposing of medication when children are disenrolled 6) Ensuring that medication authorization forms are readily available to staff who administer medication

Comments:

An unannounced focused monitoring inspection was conducted from 10:30am - 2:30 pm with the site director. There were 121 children observed, ranging from three years to 15 years of age, present with 13 staff supervising. Children were observed participating in arts and crafts, transitioning to different areas, eating lunch, which is brought from home, and swimming at the waterpark and two indoor pools. Thirteen medications and authorization forms, seven allergy care plans, insect repellant, sunscreen, daily attendance and the written allergy list were reviewed. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Monday, 8/22/2022. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-80-A
Description:	Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not ensure all children were included on the written attendance record. Evidence: in the campout crafter group, staff stated that there were 19 children present, and 19 children were observed, however only 14 children were included on the attendance sheet.
Plan of Correction:	Going forward, attendance will be updated as children arrive/depart.
Standard #:	8VAC20-780-340-A
Description:	Based on observation, the facility failed to ensure the children's care, protection, and guidance. Evidence: 1) Children were observed moving between classrooms, the locker room, the outdoor pavilion/picnic tables, two indoor pools, and the waterpark. Staff did not take attendance before, during or after the transition to the new area and only counted the children. There was no clear communication or method to account for all children at all times. 2) Staff in the indoor exercise pool stated that they were supervising nine children in the non-swimmer section of the pool however ten children were observed swimming in this area. The depth of the water in the non-swimmer area was approximately four feet. 3) Staff in the indoor wellness pool could not state which children they were responsible for or which children could swim in the non-swimmer section of the pool. Six of the 21 children in the group had not passed a swim test. The depth of the water was approximately three feet, six inches.
Plan of Correction:	Have retrained staff to conduct name-to-face attendance checks each time the children are moved to a different location/area. Will conduct additional training regarding attendance at swimming locations and will implement a management audit to ensure compliance.
Standard #:	8VAC20-780-350-B-4
Description:	Based on observation, the facility failed to maintain the required ratio of one staff member for every ten children, ages three years to the age of eligibility to attend public school. Evidence: In the KinderCamp group there were 12 preschool children (three to five years of age) eating lunch, supervised by one staff member. Staff stated that the second staff member was in the locker room changing into their swimming suit. The second staff member returned to the classroom after approximately five to seven minutes.
Plan of Correction:	Staff will be reminded to call for assistance when they need to leave the room to ensure that it remains in ratio.
Standard #:	8VAC20-780-480-A
Description:	Based on observation, and an interview with staff, it was determined that the facility failed to follow the posted rules of a public pool. Evidence: 1) The rules posted at the waterpark stated: a. All non-swimmers must stay in water below their armpits b. Any child wearing a personal flotation device (PFD) must be within arms-reach of their guardian 2) Multiple children in the KinderCamp group were observed swimming in a section of the waterpark where the water was higher than their armpits. The depth of the water where the children were swimming was approximately two feet, six inches to three feet. 3) Two children were observed swimming with PFD?s and were not in arms reach of staff at all times. 4) The rules posted at the two indoor pools stated: a. All non-swimmers must stay in water below their armpits b. Everyone under the age of 16 must take a swim test 5) Three out of four non-swimmers in the Wilderness Warriors group were observed swimming in a section of the indoor exercise pool where the water was higher than their armpits. The depth of the water where the children were swimming was approximately four feet. 6) Children in the Campers Unite group were observed swimming in a section of the wellness pool and did not have wrist bands indicating whether or not they could swim which was the stated policy. The water in the section where these children were swimming was above some of the children?s armpits with a depth of approximately three feet, six inches. 7) Staff acknowledged that they were aware of the policies for non-swimmers and swim tests.
Plan of Correction:	Will retrain staff to ensure they are following all posted rules at all public pools. Will implement a management audit to ensure compliance.
Standard #:	8VAC20-780-520-B
Description:	Based on observation, and an interview with staff, it was determined that not all sunscreen requirements were met. Evidence: 15 of 47 sunscreens observed in bins in the pavilion were not labeled with a child?s name.
Plan of Correction:	Staff will continue to check daily that all sunblock/sunscreen is labeled with the child's first and last name.