VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Ware Academy, Inc.
7936 John Clayton Memorial Highway
Gloucester, VA 23061
(804) 693-3825

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: Aug. 15, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 PHYSICAL PLANT. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES. 8VAC20-780 SPECIAL SERVICES. 8VAC20-770 BACKGROUND CHECKS 8VAC20-820 THE LICENSE. 22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE

Technical Assistance:

Discussed clear documentation of monthly evacuation drills (8VAC20-780-550. G ) to include all required information

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and an in person tour of the program. A monitoring inspection was initiated on August 15, 2022 and concluded on August 15, 2022. There were 17 children present, ranging in ages from 3 to 9, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 4 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Additionally, an inspection of the Pre-K 3 classroom was conducted at the request of the provider for change in the age range for the license.

Violations:

Standard #:	8VAC20-780-140-A
Description:	Based on a review of 5 children?s records and staff interviews, the licensee did not ensure each child shall have a copy of a physical examination by or under the direction of a physician in the child?s record within 30 days after the first day of attendance. Evidence: The record for child #4 did not include a copy of a physical and fist date of attendance June 10, 2022.
Plan of Correction:	Parent contacted immediately following inspection. Physical obtained.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the licensee did not ensure areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, rusting or breakage of any equipment. Evidence: The swing set was observed and the swings had metal connectors that connected the swing seats to the swing chains and the swing chains to the swing set and they were rusty. Eight of 8 swings had rust on the metal connectors to the swing seats that come of easily when touched.
Plan of Correction:	Contacted maintenance playground temporarily closed. Scheduled for repair.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and staff interviews, the licensee did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: In the school age room in an unlocked closet, the following was observed 2 containers of hand sanitizer, 1 container of disinfectant wipes and 1 container of spray disinfectant. These items are hazardous chemicals and they were labeled "keep out of reach of children" and at least one other statement "caution", "flammable" and "warning".
Plan of Correction:	Lock placed prior to children using that classroom. Items immediately moved. Standards reviewed.
Standard #:	8VAC20-780-430-C
Description:	Based on observation, the licensee did not ensure that play equipment used by children shall meet the requirement that where S-hooks are provided that they may not be open more than the thickness of a penny. Evidence: There were 8 swings observed and one of the S hooks observed that used to connect the swing to the swing set was not closed (the S hook opening was more than the thickness of a penny).
Plan of Correction:	Contacted maintenance. Playground closed will be repaired on 8-25-2022.
Standard #:	8VAC20-780-530-A-1
Description:	Based on a review of 5 staff records, staff interviews and observation, the licensee did not ensure there was at least one staff in each classroom or area where children are present had obtained a current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care. Evidence: In the school age room, staff #5 and staff #6 were the only two staff members in the room with 11 children and there was not a staff member who obtained CPR certification.
Plan of Correction:	Appropriately trained staff moved to classroom. CPR scheduled for remaining staff.
Standard #:	8VAC20-780-530-A-2
Description:	Based on record review and staff interviews, the licensee did not ensure there was at least one staff in each classroom or area where children are present had obtained a current certification in first aid. Evidence: In the school age room, staff #5 and staff #6 were the only two staff members in the room with 11 children and there was not a staff member who obtained First Aid certification.
Plan of Correction:	During inspection additional staff with CPR/ First Aid was moved to classroom. Documentation of CPR/ First Aid was requested from staff 5 / 6.
Standard #:	8VAC20-780-550-G
Description:	Based on staff interviews and review of documentation, the licensee did not ensure to maintain documentation of monthly emergency evacuation drills. Evidence: The center staff confirmed they did not have evacuation drills available for review for March 2022, April 2022 and May 2022.
Plan of Correction:	Standards reviewed. Will continue to conduct fire drills and document on model form.
Standard #:	8VAC20-820-120-E-2
Description:	Based on observation and staff interviews, the licensee did not ensure the findings of the most recent inspection of the facility were posted. Evidence: The results of the most recent inspection dated March 9, 2022 were observed stored in a notebook and not posted for the public to view. Center staff confirmed they did not have them posted.
Plan of Correction:	Findings posted immediately. Standards reviewed.