VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association - Camp Thunderbird
9300 Shawonodasee Road
Chesterfield, VA 23832
(804) 748-6714

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: July 25, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

N/A

Comments:

A monitoring inspection was initiated on July 25, 2022 and concluded on July 25, 2022. There were 286 children present with 43 staff supervising. Two licensing inspectors reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies and nutrition. A total of nine child records and 10 staff records, annual fire and health inspections, fire drill, lockdown drill and shelter in place drill logs, daily attendance and all required postings were reviewed. The inspector observed ways of communication between staff at the camp. Observation of the zip line, water zip line and and review of adventure course Instructor Training Report for Camp Thunderbird. Verification of site specific training for the Alpine Tower, Climbing Wall, and Swing by Choice were reviewed. The marksmanship area with bb guns, rifles, ammunition, and bow and arrows were reviewed. The onsite pool was inspected and was in compliance with the standards. Medication is administered, and medication, authorization forms and allergy plans were reviewed for nine children in attendance. Fire Inspection: 05/06/2022 Health Inspection: 06/24/2022 Pool Inspection: 06/24/2022 Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and interview, the center did not have documentation of central registry findings for one staff member. Evidence: 1. The record for staff #10 (hire date 05/23/2022) did not contain documentation of central registry findings. 2. Administrative staff confirmed that the central registry findings had not been received.
Plan of Correction:	We have correct4ed the process for this internally and have since terminated the staff.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of children's records, the center did not ensure that each record contains all required information. Evidence: The record for child #1 (start date: 3/21/22), child #2 (start date: 6/11/22), child #3 (start date: 6/07/22) and child #9 (start date: 4/11/22) did not contain one of the two designated people to call in an emergency.
Plan of Correction:	We will correct the paperwork for all children.
Standard #:	8VAC20-780-80-A
Description:	Based on documentation review, the center failed to maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs for each group of children. Evidence: The center had 21 groups of children and the groups did not have documentation of daily attendance with each child's arrival and departure as it occurs.
Plan of Correction:	We will focus on training with staff and confirm all children are properly checked in.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: 1. The hippogator bridge had two nails protruding from the wood on the bridge which could entangle clothing or snag skin and at the beginning of the bridge a pole was broken and the bottom part was sticking out of the ground which could be a tripping hazard. 2. The Music, Dance, Drama pavilion had a rail missing from the lower portion of the rail with two nails protruding through the wood which could snag skin. This area had trash/litter such as discarded water bottles, paper, and paper bags as well as used sandwich bags on the ground in and around the pavilion. 3. The changing area at the pool has several broken wall boards that surround the area. The area had trash/litter on the ground such as open chip bags and plastic wrappers. The area also had an unlocked electrical box located in reach of children. The bathrooms in the pool area had a large cinder block at the bottom of the wall which laid vertically causing the structure of the wall to be damaged. The bathroom also had a missing sink which damages the wall and exposed the pipes. 4. The lodge had one broken white table in the basement area where children use rooms for activities or rainy days. The lodge basement patio area had trash/litter such as used food wrappers, paper and the trash can had been turned over on its side with trash all around the base of the trash can. The patio area is a place for children to gather throughout the day. 5. The fishing pier had boards that were warped and exposed nails which could pose a tripping hazard.
Plan of Correction:	Camp Staff leadership will make sure to walk the property and to fix hazards for camp. We are also working on fixing these items for next summer.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center did not ensure all hazardous substances such as cleaning materials insecticides and pesticides, were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The room that contains the pool chemicals was not locked and was accessible to the children. 2. The door to the pool house pump and equipment was not locked.
Plan of Correction:	We will make sure all areas are locked and not accessible to children.