VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Adventure Club @ Scattergood
77 Scattergood Drive
Christiansburg, VA 24073
(540) 382-3783

Current Inspector: Julia Kimbrough (804) 921-7596

Inspection Date: Sept. 28, 2022

Complaint Related: Yes

Areas Reviewed:

? 8VAC20-780 Administration. ? 8VAC20-780 Staff Qualifications and Training. ? 22.1 Background Checks Code, Carbon Monoxide

Comments:

A complaint inspection was initiated on 9-28-22 and concluded on 9-28-22. The inspector reviewed compliance in the areas noted above. Six (6) staff records were reviewed. The inspection started at 11:45am and concluded at 12:54pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-B-2
Complaint related:	Yes
Description:	Based on review of staff files, the center failed to maintain compliance with ensuring fingerprints were completed prior to employment. Evidence: Based on review of staff records and verification by the director, on 9/28/22, staff #1, #2, #5, and #6 were employed for compensation prior to obtaining fingerprint results. Staff #1 with a documented hire date of 9/19/22, had a fingerprint result dated 9/20/22. Staff #2 with a documented hire date of 9/12/22, had a fingerprint result dated 9/28/22. Staff #5 with a documented hire date of 9/19/22, had a fingerprint result dated 9/21/22. Staff #6 with a documented hire date of 9/20/22, had a fingerprint result dated 9/22/22. The director verified the hire dates by time clock documents confirming all staff listed above were on the clock for compensation on the hire dates.
Plan of Correction:	See intensive plan of correction. The new staff sited in this Violation Notice ? were personnel that were in an orientation- training with the Owner at no time were the new staff alone with children or were counted in child to adult ratio. The CEO left on 9/12/22 without a notice and the Owner stepped back in without knowledge of the Licensing standards changed in Oct 2021 that related to TB tests need prior to training. New staff orientation will not begin until the staff is hired and personnel file is completed. New staff will not become a paid employee until: Application is complete, with all background checks received, TB test received, and references received. Paid orientation and training will then begin once Director of Operations audits and approves start date.
Standard #:	8VAC20-780-160-A
Complaint related:	No
Description:	Based on review of staff files, the center failed to maintain compliance with the requirement to have a tuberculosis (TB) screening at the time of employment and prior to coming into contact with children, within the last 30 days before employment. Non-compliance with this standard was previously cited on 6/28/2022. This is deemed as a repeat violation. Evidence: Based on review of staff records and verification by the director, on 9/28/22, staff #1, #2, #5, and #6 were employed for compensation prior to obtaining a tuberculosis screening. Staff #1 with a documented hire date of 9/19/22 did not have a TB screening completed. Staff #2 with a documented hire date of 9/12/22 did not have a TB screening completed. Staff #5 with a documented hire date of 9/19/22 did not have a TB screening completed. The director verified the hire dates by time clock documents confirming all staff listed above were on the clock for compensation on the hire dates.
Plan of Correction:	See intensive plan of correction. The CEO left on 9/12/22 without a notice and the Owner stepped back in without knowledge of the Licensing standards changing in Oct 2021. New staff will not begin paid employment until: Application is complete, with all background checks received, TB test received, and references received. Paid orientation and training will then begin. The new staff sited in this Violation Notice ? were personnel that were in an orientation- training with the Owner at no time were the new staff alone with children or were counted in child to adult ratio. The CEO left on 9/12/22 without a notice and the Owner stepped back in without knowledge of the Licensing standards changing in Oct 2021. The Plan moving forward is to conduct a working interview with the Owner- to determine if the candidate qualifies. New staff orientation will not begin until the staff is hired and personnel file is completed. New staff will not be added to payroll until employment file is complete: with background checks, TB test and references received. Paid orientation and training will then begin once received.
Standard #:	8VAC20-780-40-E
Complaint related:	Yes
Description:	Based on review of center policies and discussions with staff, the center failed to maintain compliance with the policies and procedures required by the standards relating to policies required to be provided to the parents in writing, specifically the center?s termination policies. Evidence: 1. Based on the center policy, there are three (3) levels of behavior write ups that can result in termination. Center policy also states that written documentation is to be provided at each level of a behavior write up. Child #1 and #2 were given a two (2) week termination notice. No written documentation of behavior had been provided to the parents during the time the children were in care or at the time of the notice of the two (2) week termination. 2. Interviews with staff confirmed that there had been nothing written regarding the behavior of either child #1 or #2.
Plan of Correction:	Group care was not suitable or safe for this child- the risk required a one- to-one ratio with him, which the program could not provide. This child had an aide on the bus and in his public-school classroom. In the policies on page 10- The Adventure Club reserves the right to separate care at any time if it is in the best interest of the child. This was the case, and we did not fail to follow policies. There was documentation cited by, a 15-year employee, that was not in the file. The CEO, who left on 9/11/2011 did not maintain the files appropriately. Files are currently being audited by the Director of Operations to ensure compliance.
Standard #:	8VAC20-780-70
Complaint related:	No
Description:	Based on review of staff files, the center failed to maintain compliance with ensuring a complete staff record, relating to references, health problems, emergency contacts, and proof of qualifications. Evidence: Based on review of staff records, on 9/28/22, the following violations were found: 1. Staff #1, #2, and #6 did not have references on file as required. Two references are required to be completed prior to employment. 2. Staff #1-#3 and #5-#6 did not have any health problems noted as required. 3. Staff #1 did not have an emergency contact listed as required. 4. Staff #1 did not have proof of qualifications for the position held, on file, as required. Staff #1 is listed as the site director/lead teacher.
Plan of Correction:	To ensure compliance ? any new staff will not be added to payroll until employment file is complete: with background checks, TB test, qualification documentation, and references received. Paid orientation and training will then begin once received.