VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Reveille Weekday School
4200 Cary Street Road
Richmond, VA 23221
(804) 359-4600

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Nov. 10, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced monitoring inspection was initiated and concluded on 11/10/2022. The inspector was on site from approximately 8:30 am-11:55 am. There were 71 children present, ranging in ages from two (2) to five (5) years, with 16 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, nutrition and background checks. A total of seven (7) child records and seven (7) staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-780-160-A
Description:	Based on a review of seven (7) staff records and interview, the center did not ensure that two (2) staff submitted documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department. Evidence: 1. The record of staff #4 (date of employment: 08/29/2022) contained a tuberculosis screening dated 6/2/2022. The record of staff #6 (date of employment: 8/29/2022) contained a tuberculosis screening dated 8/30/2022. 2. Administration acknowledged that the tuberculosis screenings did not occur within the required time frames.
Plan of Correction:	Moving forward, all new staff will be required to obtain their own NEW TB tests within 30 days prior to the employment start date even if they have a current valid TB test.
Standard #:	8VAC20-780-70
Description:	Based on a review of seven (7) staff records and interview, the center did not ensure that four (4) records were kept that contained the required information. Evidence: 1. The record of staff #1 (date of employment: 9/6/2022) contained references dated 9/12/22 and 9/13/2022. The record of staff #2 (date of employment: 10/1/2021) did not contain references. The record of staff #3 (date of employment: 9/19/2022) did not contain references. The record of staff #7 (date of employment: 7/1/2022) did not contain references. Staff records are required to contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Administration acknowledged that the records did not contain references.
Plan of Correction:	1. Even if staff and administration know the new hire from previous interactions in the school setting, administration will ensure that all staff members have at least 2 references on file before employment begins, moving forward. 2. All new staff hire for the 2022-2023 who do not have references will be asked to provide two written references. 3. If references are called, written documentation will be included in the staff file.
Standard #:	8VAC20-780-80-A
Description:	Based on review of documentation and interview, the center did not ensure to maintain for each group of children, a written record of daily attendance that documented the arrival and departure of each child in care as it occurred. Evidence: 1. In a three year old classroom, the attendance roster was reviewed and no children were signed in. The staff member stated that she completed the attendance sheets at the end of each day. 2. Administration acknowledged that the arrival and departure were not documented as it occurred.
Plan of Correction:	1. All staff will receive training on signing students in each morning and out each afternoon. 2. All staff will receive training on taking their attendance with them in their red emergency bags that they take with them whenever they leave their classrooms.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of seven (7) staff records and interview, the center did not ensure that one (1) staff completed the Virginia Department of Education-sponsored orientation within 90 calendar days of employment as required. Evidence: 1. The record of staff #7 (date of employment: 7/1/2022) did not contain documentation of the VDOE sponsored orientation course. 2. Administration acknowledged that the course was not completed.
Plan of Correction:	1. Staff member #7 will immediately complete the VDOE sponsored orientation course. 2. A checklist will be created for new employees to include all necessary paperwork and timelines required for VDOE licensure.
Standard #:	8VAC20-780-280-B
Description:	Based on observation and interview, the center did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevented access by children. 1. In a two year old classroom and three year old classroom, unlocked sanitizing wipes were observed. The wipes contained cautionary/warning labels. 2. Administration acknowledged that the wipes were unlocked.
Plan of Correction:	1. The staff will receive training in the storage of hazardous substances. 2. Staff will store all hazardous materials, such as cleaning materials in a locked place using a safe locking method that prevents access by children. These hazardous substances will be locked at all times when children are present.
Standard #:	8VAC20-780-510-F
Description:	Based on a review of five (5) medications and interview, the center did not ensure that two (2) medication authorizations were available to staff during the entire time they were effective. Evidence: 1. An emergency prescription medication was observed for child #4. An authorization was not available. An emergency prescription medication was observed for child #5. An authorization was not available. 2. Administration acknowledged that the medication authorizations were not present.
Plan of Correction:	1. The student health boxes will be reexamined any student who is missing an authorization for emergency prescription medication will immediately be given a MAT form for his/her parents to complete. 2. A checklist of all necessary documentation for student health boxes will be created and shared with the school nurse to use to ensure all documentation is received and filled out in completion. The checklist will be posted inside the health cabinet where the health boxes are stored.
Standard #:	8VAC20-780-550-D
Description:	Based on a review of documentation and interview, the center did not ensure to implement a monthly practice evacuation drill. Evidence: 1. An evacuation drill was not documented in October of 2022. 2. Administration acknowledged that the drill was not conducted.
Plan of Correction:	1. Evacuation drills will be implemented once per month and documentation will be provided in compliance with frequency expectations. 2. The administrator will create a calendar of required drills for the year. 3. The administrator will document each of the three types of drills on separate documentation sheets.
Standard #:	8VAC20-780-560-G
Description:	Based on observation and interview, the center did not ensure that when food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Evidence: 1. Two classrooms were observed during snack time. Snack containers and water bottles were observed that did not contain a date. 2. Administration acknowledged that the containers were not dated.
Plan of Correction:	1. Staff will receive training on VDOE licensure requirements for food brought from home. 2. Administration will send a notification to all families to request that they seal and label their children's lunch/snack containers and drink containers with the current date and the child's name daily. 3. Staff will ensure that the food containers (to include snack/lunch box and drink container) will be sealed and clearly dated and labeled in a way that identifies the owner.