VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Woodlake Child Development Center
14750 Meyer Cove Drive
Midlothian, VA 23112
(804) 739-3709

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Nov. 16, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced monitoring inspection was initiated and concluded on 11/16/2022. The inspector was on site from approximately 9:13 am-1:15 pm. There were 109 children present, ranging in ages from 3 months to 5 years, with 19 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, nutrition and background checks. A total of 10 child records and 10 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of ten (10) staff records and interview, the center did not ensure to obtain a central registry finding within 30 days of employment for seven (7) staff as required. Evidence: 1. The record of staff #2 (date of employment: 8/18/2022) contained a central registry finding dated 10/19/2022. The record of staff #3: (date of employment: 8/29/2022) contained a central registry finding dated 10/7/2022. The record of staff #4 (date of employment: 8/16/2022) contained a central registry finding dated 10/19/2022. The record of staff #5 (date of employment: 5/17/2022) contained a central registry finding dated 8/4/2022. The record of staff #6 (date of employment: 7/18/2022) contained a central registry finding dated 9/5/2022. The record of staff #7 (date of employment: 8/15/2022) contained a central registry finding dated 10/19/2022. The record of staff # 8 (date of employment: 7/18/2022) contained a central registry finding dated 9/5/2022. 2. Administration acknowledged that the findings were not obtained within 30 days of employment.
Plan of Correction:	Central registries were mailed on the employees first day of employment. They had not been received within 30 days-director will set reminder on calendar to follow up prior to 30 days with central registry.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of 10 staff records and interview, the center did not ensure that three (3) staff submitted documentation of a negative tuberculosis (TB)screening at the time of employment and prior to coming into contact with children. Evidence: 1. The record of staff #1 (date of employment: 8/18/2022) contained a TB screening dated 8/19/2022. The record of staff #4 (date of employment: 8/16/2022) contained a TB screening dated 8/19/2022. The record of staff #5 (date of employment: 5/17/2022) contained a TB screening dated 5/26/2022. 2. Administration acknowledged that the TB screenings were not submitted at the time of employment.
Plan of Correction:	TB screening was done prior to first day of employment but the nurse did not get them to us in a timely manner-staff will now go one week prior to start date
Standard #:	8VAC20-780-60-A
Description:	Based on a review of 10 child records and interview, the center did not ensure that two (2) records contained the required information. Evidence: 1. The records of child #7 (date of enrollment: 11/1/2022) and child #8 (date of enrollment: 9/19/2022) were missing an address for one (1) of the two (2) required emergency contacts. The records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2. Administration acknowledged that the information was missing.
Plan of Correction:	emergency contacts live at same address as guardian-revising wording on our forms to state same as above-addresses were collected the same day
Standard #:	8VAC20-780-60-A-8
Description:	Based on review of documentation and interview, the center did not ensure to obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Two (2) children's medication and forms were reviewed in the center's second building. The records did not contain written care plans with instructions from the physician. 2. Administration acknowledged that they had not obtained the forms.
Plan of Correction:	Forms have been provided to those families to have the doctors fill out
Standard #:	8VAC20-780-330-B
Description:	Based on observation, measurements and interview, the center did not ensure that where playground equipment is provided, resilient surfacing complied with minimum safety standards. Evidence: 1. On the three year old playground, climbing structures were observed that measured two (2) to three (3) feet in height. A sampling of pea gravel measurements were taken that measured one (1) to two (2) inches. The equipment was required to have a minimum of 6 inches based on the height of the equipment. On the four year old playground, a slide structure was measured to be approximately three (3) foot nine (9) inches. The pea gravel measured from one (1) to two (2) inches. The equipment is required to have a minimum of six (6) inches. On a three/four year old playground, climbing equipment was measured between three (3) and four (4) feet. The pea gravel measured between one (1) and four (4) inches. The equipment was required to have a minimum of six (6) inches. On a two year old playground, four (4) climbing structures were observed that required the six (6) inches of resilient surfacing. The measurements gathered measured between one (1) to two (2) inches. 2. Administration acknowledged that the playground areas required additional resilient surfacing.
Plan of Correction:	children have not played on equipment-once surface has been replenished they will be allowed back on equipment