VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Waynesboro City Public Schools
937 Fir Street
Waynesboro, VA 22980
(540) 280-8615

Current Inspector: Stephanie Reed (540) 272-6558

Inspection Date: Dec. 1, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. . 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A mandated monitoring inspection was conducted on December 1, 2022 from 9:20 A.M.-12:15 P.M. There were 16 children present, ranging in ages from seven months to three years of age, with three staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and seven staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. An Intensive Plan of Correction conference will be scheduled. If you have any questions or concerns please contact the Licensing Inspector at 540-430-9257.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of staff files, the center failed to ensure that a National Fingerprint background check was completed and on file prior to the first date of employment. Evidence: 1. Staff #1's first date of employment was 08/15/2022. The National Fingerprint background check on file was dated 09/23/2022. 2. Staff verified the first date of employment for Staff #1 and the date on the background check.
Plan of Correction:	See Intensive Plan of Correction.
Standard #:	22.1-289.035-B-4
Description:	Based on review of staff files, the center failed to ensure that out-of-state background checks were completed within the required timeframe. Evidence: 1. Staff #2's date of hire was 8/01/2022. The sworn disclosure statement dated 7/01/2022 indicated that Staff #2 had lived in one other state within the past five years. 2. An out-of-state criminal history background check was required to be on file prior to the first date of employment. There was not an out-of-state criminal history background check completed for Staff #2. 3. An out-of-state central registry background check was required to be sent out within 30 days of hire. There was no out-of-state central registry background check in Staff #2's file. The background check was required to be sent out by 9/01/2022. 4. Staff verified the date of employment for Staff #2, and that the required out-of-state background checks had not been completed.
Plan of Correction:	See Intensive Plan of Correction.
Standard #:	8VAC20-770-60-B
Description:	Based on review of staff files, the center failed to ensure that the sworn disclosure statement was completed prior to the first date of employment. Evidence: 1. Staff #1's date of hire was 8/15/2022. The sworn disclosure statement on file was dated 9/01/2022. 2. Staff verified the date of employment and the date on the sworn disclosure statement.
Plan of Correction:	See Intensive Plan of Correction
Standard #:	8VAC20-780-160-A
Description:	Based on review of staff records, the center failed to ensure that a tuberculosis screening/test had been completed on file prior to the first day of hire or coming into contact with children. Evidence: 1. Staff #1's date of hire was 8/15/2022. The tuberculosis screening/test on file was dated 10/04/2022. 2. Staff verified the date of employment for Staff #1 and the date on the tuberculosis screening/test.
Plan of Correction:	A shared google document between the Shenandoah Valley Head Start and Early Head Start bookkeeper and the Early Head Start Coordinator will be created for all new hires allocated to Early Head Start who will enter the classroom. (Including, but not limited to monitoring, modeling, assisting, or substituting.) This document will include the TB date which will be no older than 30 days prior to the employee start date.
Standard #:	8VAC20-780-90--A
Description:	Based on a review of children's records, the center failed to ensure that an acknowledgment of the required written requirements were in a child's file by the first day of attendance. Evidence: 1. Child #5's date of enrollment was 8/01/2022. There was not an acknowledgment form on file that the parent had received the required written agreements. 2. Staff verified that there was not an acknowledgment of the written agreements in the child's file or in the child's electronic file.
Plan of Correction:	Administration will contact the Family Service Advocate and ask them to follow-up with the family to obtain an acknowledgment of written agreements.
Standard #:	8VAC20-780-240-B
Description:	Based on review of staff files, the center failed to ensure that orientation was completed no later than seven days of the date of assuming job responsibilities. Evidence: 1. Staff #1's date of hire was 8/15/2022. The orientation document on file was dated 11/01/2022. The orientation was required to be completed by 8/22/2022. 2. Staff verified the date of employment and the date on the orientation documentation.
Plan of Correction:	Regular classroom staff will receive orientation before or upon the first day of work before entering the classroom. All other staff will receive orientation on or before the fifth day of employment to ensure that the seven day deadline is met. A checklist will be created and given to a new hire at the time of acceptance of the position for all who will have an active role in any Early Head Start classroom. (Including, but not limited to monitoring, modeling, assisting, or substituting.) The checklist will have the dates when each item will be due. It will be the responsibility of each new hire to complete the checklist promptly and before the deadlines. It will be the responsibility of the Shenandoah Valley Head Start/Early Head Start bookkeeper and the Early Head Start coordinator to monitor the progress as each item is submitted. The checklist has been sent to the Licensing Inspector.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center failed to ensure that hazardous materials shall be kept in a locked location at all times. Evidence: In the indoor gross motor room there was a container of Clorox Wipes in the cabinet above the sink in the classroom. There was a locking mechanism on the cabinet, but the cabinet was not locked. The manufacture's statement states "CAUTION: Keep out or reach of children."
Plan of Correction:	Administration will review the requirement for all hazardous materials to be locked at all times. The Clorox Wipes will be moved to a cabinet in the restroom that will be locked.