VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Prince William Academy
3480 Commission Court
Woodbridge, VA 22192
(703) 491-1444

Current Inspector: Beth Velke (804) 629-8302

Inspection Date: Dec. 12, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING 8VAC20-780 PHYSICAL PLANT 8VAC20-780 STAFFING AND SUPERVISION 8VAC20-780 PROGRAMS 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES 8VAC20-780 SPECIAL SERVICES 8VAC20-820 THE LICENSE 8VAC20-770 BACKGROUND CHECKS (8VAC20-770) 22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE

Comments:

An unannounced renewal study was conducted from 11:00 am - 1:35 pm. There were 80 children in care being supervised by 13 staff. The children were observed participating in structured center play, eating lunch, and reading books. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection you may contact Sharon Allen at 540-2722-2941 or sharon.allen@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of four staff records it was determined that not all records contained documentation of out of state background checks when staff have lived outside of Virginia within the last five years. Evidence: The sworn statement form for staff A (start date: 08/29/2022) indicated that they had lived outside of Virginia within the last five years. The record for staff A did not contain documentation of an out of state central registry check.
Plan of Correction:	Administration will request an out of state central registry check for Staff A.
Standard #:	8VAC20-780-160-A
Description:	Based on review of four staff records it was determined that not all records contained documentation of a TB (tuberculosis) screening before the first day of employment. Evidence: Staff A (start date: 08/29/2022) did not have documentation of a TB screening on file.
Plan of Correction:	Staff A will obtain a TB screening and submit the results to administration for the file.
Standard #:	8VAC20-780-160-C
Description:	Based on review of four staff records it was determined that not all records contained documentation of a subsequent TB (tuberculosis) screening every two years. Evidence: The most recent TB screening on file for staff B is dated 12/01/2020.
Plan of Correction:	Staff B will obtain a TB screening and submit the results to administration for the file.
Standard #:	8VAC20-780-280-B
Description:	Based on observation of the facility it was determined that not all hazardous substances were kept in a locked place. Evidence: 1.) Hand sanitizer was observed accessible to children, on top of the soap dispenser in the three year old room. 2.) Sanitizing wipes were observed accessible to children, on a desk in the four year old room. 3.) Scissors and diaper cream were observed accessible to children, in an unlocked drawer of the changing table in the toddler room.
Plan of Correction:	All hazardous materials were locked during the inspection. Staff will be retrained to keep hazardous materials locked.
Standard #:	8VAC20-780-510-E
Description:	Based on observation of medication it was determined that not all procedures regarding medication were followed. Evidence: The facility did not follow procedures to ensure that medication is returned to the parent when it has expired. An emergency medication was observed for child A with an expiration date of 10/2022.
Plan of Correction:	The medication for child A will be returned to the parent and current medication will be requested.