VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care @ G W Carver Intermediate School
2601 Broad Street
Chesapeake, VA 23324
(757) 366-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Nov. 30, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770)

Technical Assistance:

Discussed attendance records - record maintained on-site should easily and clearly indicate children in care at any given time. Menu substitutions should be listed as they occur.

Comments:

An unannounced monitoring inspection was conducted on 11/30/2022 from 3:50 pm - 5:15 pm. At the time of entrance there were 29 children in care with two staff. The children in care ranged in age from four years - 12 years. Children were observed doing homework, playing games and eating snack in the cafeteria. A fire drill was observed. Records were reviewed for two children in care. The inspector reviewed three staff records at the Greenbrier North YMCA on 01/10/2023. Information gathered during the inspection determined non-compliances with applicable standards and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on interview and record review, the center failed to maintain and keep at the center a separate record for each child enrolled. Evidence: 1. The inspector could not locate an enrollment record for child 1 and child 2 in the records file maintained at the after school site. a. Both of these children were in care during the inspection. 2. Staff 1 stated enrollment records were not available for child 1 and child 2.
Plan of Correction:	Enrollment records for child 1 and child 2 will be corrected and updated onsite. Parents have been notified of the missing information from Playerspace.
Standard #:	8VAC20-780-350-C
Description:	Based on observation and interview, the center failed to ensure that when children are in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group. *The staff-to-child ratio is 1:10 for 3 year olds up to school age eligible. Evidence: 1. 29 children, ages 4 years - 12 years, were in care with 2 staff at 3:50 pm when the inspection arrived. a. Three staff were needed to meet the staff-to-child ratio requirement of 1:10 for four year old children. 2. Staff 1 stated that two of the children in care were four years old. a. The children were all functioning as one group in the cafeteria. 3. Staff 1 confirmed that a 3rd staff was not available.
Plan of Correction:	An additional staff member has since been hired. Staff will maintain the correct ratio of 1:10 for groups containing 4 year olds.
Standard #:	8VAC20-780-560-F
Description:	Based on observation, the center failed to ensure that when centers choose to provide meals or snacks, the following shall apply: Centers shall follow the most recent, age appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). Evidence: 1. The snack served to children did not consist of two separate food components as required by USDA. a. Children were provided with a choice of cheese its or popcorn. b. Children were allowed to have both choices however, a separate food component from a different food group was not provided. 2. Staff 1 stated that applesauce was available however, this had not been served as the children did not generally like applesauce.
Plan of Correction:	Snack provided will follow the most recent age appropriate nutritional requirements, consisting of two separate food components required by USDA.