VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Goddard School - Woodlake
6543 Woodlake Village Circle
Midlothian, VA 23112
(804) 739-8081

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Feb. 6, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced renewal inspection was initiated and concluded on 2/6/2023. The inspector was on site from approximately 9:38 am-12:17 pm. There were 118 children present, ranging in ages from 3 months to 5 years, with 21 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, nutrition and background checks. A total of 10 child records, 10 staff records and 1 officer record were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on a review of 10 staff records and interview, the center did not ensure to obtain out of state background checks for two (2) staff within the required time frames. Evidence: 1. The record of staff #4 (date of employment: 12/1/2022) contained a sworn statement that indicated that the staff had resided outside of Virginia within the preceding five (5) years. The staff member resided in a non-NFF state which required the center to obtain an out of state criminal history name check prior to the first date of employment. The record did not contain an out of state criminal history name check. The record of staff #4 did not contain documentation of the required follow up within 45 days on the out of state child abuse and neglect search that was requested on 12/2/2022. 2. The record of staff #5 (date of employment: 12/12/2022) contained a sworn statement that indicated that the staff had resided outside of Virginia within the preceding five (5) years. The staff member resided in a non-NFF state which required the center to obtain an out of state criminal history name check prior to the first date of employment. The record did not contain an out of state criminal history name check. 3. Administration acknowledged that the criminal history name checks were not completed and the out of state child abuse and neglect search request had not been followed up on as required.
Plan of Correction:	In order to comply with licensing, our plan of action is to add a question in our interviewing process about whether an applicant has lived out of the state in the last 5 years. We also plan to reach out to our licensing agent when we plan to hire an applicant who has lived out of state to ensure that we obtain the correct background checks. As to following up on background inquiries, when sending in background checks I will add to my calendar the follow up dates to ensure that I follow up in the acceptable time period.
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of 10 staff records and interview, the center did not ensure to obtain a central registry finding for one (1) staff by the end of the 30th day of employment as required. Evidence: 1. The record of staff #5 (date of employment: 12/12/2022) contained a central registry finding dated 1/23/2023. 2. Administration acknowledged that the finding was received late.
Plan of Correction:	As a plan of correction, when mailing out central registry inquiries, I will add the follow up date to my calendar to ensure that I follow up within the 30 days to be compliant.