VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Ware Academy, Inc.
7936 John Clayton Memorial Highway
Gloucester, VA 23061
(804) 693-3825

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: March 1, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed in detail medication authorization

Comments:

A monitoring inspection was initiated on 3-1-2023 and concluded on 3-1-2023. There were 32 children present with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program

Violations:

Standard #:	22.1-289.058
Description:	Based on observation and provider interview the licensee did not ensure that each building that houses a child day program that is licensed, that serves preschool-age children, shall be equipped with at least one carbon monoxide detector. Evidence: Staff confirmed there was no carbon monoxide detector.
Plan of Correction:	Carbon monoxide detector ordered and to be installed 3-8-2023.
Standard #:	8VAC20-780-160-A
Description:	Based on record review and staff interview the center did not ensure documentation of the Tuberculosis screening shall be submitted at the time of employment and prior to coming into contact with children. Evidence: Staff confirmed that Staff #5 (hire date 8-31-2022) did not have documentation of a TB screening.
Plan of Correction:	Staff received TB screening immediately following inspection.
Standard #:	8VAC20-780-40-K
Description:	Based on review of center documentation and staff interviews, the licensee did not ensure the center shall develop written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: Staff confirmed that the center's written procedures did not include abusive head trauma.
Plan of Correction:	Procedures documented and shared with staff following inspection.
Standard #:	8VAC20-780-40-M
Description:	Based on observation and staff interview, the licensee did not ensure the center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: Staff confirmed there was no allergy list in the Pre-K 4 room and that child #5, in attendance, has a known food allergy.
Plan of Correction:	Allergy list immediately posted in the classroom following inspection.
Standard #:	8VAC20-780-240-A
Description:	Based on record review the center did not ensure staff complete the Virginia Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Evidence: Staff confirmed that staff #3 (start date 8/30/2022) completed the sponsored orientation on 1-5-2023, more than 90 days after their start date.
Plan of Correction:	Reviewed training requirements with staff immediately following inspection.