VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association - Cool Spring Elementary
1450 Talley Avenue
Petersburg, VA 23803
(804) 861-3765

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: March 28, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A renewal inspection was conducted on 3/28/2023 with the center director and staff. There were 19 children present, ranging in ages from 5 years to 12 years, with 3 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. The children were doing a science experiment and playing in the gym. Snack was observed. Staff files were shared electronically 3/30/2023. A total of 5 child records and 2 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 3:50 p.m. to 5:00 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on review of two staff files, the facility failed to have a completed sworn disclosure statement for each staff at the first day of employment. Evidence: Staff 2 (date of employment 9/27/2021) signed a sworn disclosure statement form on 9/03/2021, but did not mark answers to the four questions on the form.
Plan of Correction:	Management will ensure sworn disclosure statements are completed.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of two records, the facility failed to have documentation of a completed search of the central registry (CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 2 (date of employment 9/27/2021) did not have a completed search of the central registry on file until 3/11/2023. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.
Plan of Correction:	Management will submit CPS checks within 7 days of employment.
Standard #:	8VAC20-780-130-A
Description:	Based on review of five children?s records, the facility failed to have documentation that each child has received the immunizations, as required, before the child can attend the center. Evidence: Child 2 (date of enrollment 1/07/2023) did not have documentation of an immunization record.
Plan of Correction:	Staff will request the immunization record from the parent.
Standard #:	8VAC20-780-140-A
Description:	Based on review of five children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 1 (date of enrollment 10/7/2022) and Child 2 (date of enrollment 1/07/2023) did not have documentation of a physical.
Plan of Correction:	Staff will request the information from the parent.
Standard #:	8VAC20-780-60-A
Description:	Based on review of five children's files, the facility failed to have required information in each child's file. Evidence: Child 2 did not have documentation of the name, address, and phone number of two designated people to contact in an emergency if a parent cannot be reached. Child 4 and Child 5 only had one (non-parent) emergency contact name, address, and phone number listed.
Plan of Correction:	Staff will request emergency contact information from the parent.
Standard #:	8VAC20-780-540-C
Description:	Based on observation and staff interview, the facility failed to have a complete first aid kit wherever children are in care. Evidence: the first aid kit did not have an antiseptic cleansing solution, single use gloves, or triangular bandages.
Plan of Correction:	Staff request missing supplies from management.
Standard #:	8VAC20-780-550-G
Description:	Based on review of the emergency drill log and staff interview, the facility failed to conduct evacuation drills monthly. Evidence: the facility did not have documentation of an evacuation drill in February 2023.
Plan of Correction:	Evacuation drills will be conducted monthly and documented.