VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Primrose School of Haymarket
6540 Trading Square
Haymarket, VA 20169
(703) 754-2800

Current Inspector: Sharon Allen (540) 272-2941

Inspection Date: March 31, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on 3/31/23 at 10:02am. There were 110 (infants to 5yrs) directly supervised by 21 staff. The physical plant, 3 staff records, 5 children?s records, 4 children's medications and medication authorization records, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed participating in group play, circle time, playing outside, and individual learning activities. Diapering and hand-washing procedures were also observed. There was a sufficient supply of books, toys, and materials for the children. There was an adequate number of staff with current certification in MAT, CPR and First Aid, as well as DHO training. Staff-to-child ratios were in compliance. The center was clean and organized. Areas of non-compliance are identified in this report. If you have any questions regarding this inspection, please contact the Licensing Inspector. Keesha Minor (keesha.minor@doe.virginia.gov) or 540-340-2672.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on review, the facility did not ensure that children's records were maintained with the required information. Evidence: reviewed 5 children's records and found that Child 1, 3 and 4 did not have documentation of proof of identity.
Plan of Correction:	Received all 3 birth certificates on 3/31/23.
Standard #:	8VAC20-780-70
Description:	Based on review, the facility did not ensure that staff records were maintained with the required information. Evidence: reviewed 3 staff records and found that Staff 2 and 3 did not have documentation of reference checks.
Plan of Correction:	Checked references and file immediately. Completed 3/31/23
Standard #:	8VAC20-780-80-A
Description:	Based on review, the facility did not ensure that a written record of daily attendance that documents and arrival and departure of each child in care as it occurs. Evidence: reviewed the attendance record in the Mid-Twos classroom and found that the attendance sheet room was not filled out.
Plan of Correction:	Complete staff training for staff on accurate attendance taking.
Standard #:	8VAC20-780-210-A
Description:	Based on review, the facility did not ensure that program leaders had documentation of program leader qualifications. Evidence: reviewed 3 staff records and found that Staff 1 was used in the capacity of a program leader, but did not have documentation of program leader qualifications.
Plan of Correction:	Staff member is enrolled in a CDA program as of 3/31/23.
Standard #:	8VAC20-780-240-B
Description:	Based on review, the facility did not have documentation of orientation training no later than 7 days of the date of assuming job responsibilities. Evidence: reviewed 3 staff records and found that Staff 1 and 2 did not have documentation of orientation training.
Plan of Correction:	Completed staff training on 3/31/23. Will complete all new staff training within 7 days.
Standard #:	8VAC20-820-120-E-2
Description:	Based on review, the facility did not ensure that the findings of the most recent inspection of the facility was posted in a conspicuous location. Evidence: reviewed the posted inspection report and found that it was dated 7/27/22, but the most recent inspection occurred on 8/19/2022.
Plan of Correction:	Ensure inspection is visible and current.