VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Gingerbread Cottage Preschool, Inc. - Staples Mill
9675 Staples Mill Road
Glen allen, VA 23060
(804) 755-1667

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: May 15, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was conducted on 5/15/2023 with the licensing inspector on site from approximately 9:15 am to 12:35 pm. The center director and center staff were available throughout the inspection to answer any questions. There were 39 children present with 6 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. The center is equipped with toys, supplies and items were available to children. Medication is administered when required and medication and medication authorizations were reviewed. During the inspection, the children and staff were observed participating in a variety of activities. Interviews were conducted with staff and areas of the facility were inspected to include classrooms and bathrooms. A total of 4 child records and4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only. If you have any questions about this inspection, please contact the Licensing Inspector at 804-929-3771.

Violations:

Standard #:	8VAC20-780-70
Description:	Based on record review, the center did not ensure one of four staff records contained all required documentation. Evidence: The record of staff #4 (employment date: 1/5/2023) did not contain documentation to demonstrate that the individual possesses the education required by the job position.
Plan of Correction:	The director will obtain additional documentation and place in the staff file as requested by the licensing inspector in accordance with Standard 70.
Standard #:	8VAC20-780-550-B
Description:	Based on record review, the center did not ensure that the emergency preparedness plan contained all of the required procedural components. Evidence: The emergency preparedness plan did not contain the following: 1. Evacuation Procedures: a. Accommodations or special requirements for children with special needs. 2. Shelter-In-Place Procedures: a. Accommodations or special requirements for children with special needs. 3. Continuity of operations to ensure essential functions are maintained in an emergency. 4. Staff training requirement, drill frequency and plan review and update.
Plan of Correction:	The director will review and update our already detailed and comprehensive emergency preparedness plan over the summer while we are closed. In accordance with Standard 550, all required emergency drills are already carried out and documented on a prescribed basis. All necessary procedures (including the staff training requirement) will be clearly stated in our revised emergency preparedness plan. We will include accommodations in writing for students with special needs for each of our emergency/evacuation plans. The director will include an explanation of how we will provide continuity of operations during all emergency/evacuation plans.