VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Fairfax County Park Authority - Spring Hill
1239 Spring Hill Road
Mc lean, VA 22102
(703) 827-0989

Current Inspector: Kara Vaughan (703) 537-6241

Inspection Date: May 24, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Background checks of all board members, officers, and site supervisory staff will be reviewed upon receipt of the program's renewal application. The renewal application should be received by the Virginia Department of Education no later than 7/6/2023. Resources to include an updated licensing orientation, Virginia sponsored orientation, child abuse and neglect training, daily health observation training, and contact information to register for a licensing training were submitted to the site supervisor.

Comments:

An unannounced renewal inspection was conducted today from 9:20am-10:50am. There were 25 children directly supervised by 3 staff. The physical plant, 4 staff records, 5 children?s records, medications, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed participating in morning meeting and transitioning to activities. There was an assortment of age appropriate materials for the children in care. There was an adequate number of staff with current certification in MAT, CPR and First Aid. The center was clean and organized. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Kara Wright at kara.vaughan@doe.virginia.gov or 703-537-6241.

Violations:

Standard #:	8VAC20-780-160-C
Description:	Based on record review, staff did not receive a negative tuberculosis testing every two years. Evidence: Staff 1's most recent tuberculosis screening was conducted on 10/11/2020.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records did not contain all required information. Evidence: Child 5's record did not contain the place of employment for either listed parent.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Based on record review, staff hired after 10/13/2021 did not complete the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: Staff 3, 4, and 5's records do not contain documentation that they have completed the Virginia Department of Education-sponsored orientation course.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-B
Description:	Based on record review, staff records did not contain documentation that they have completed orientation training relevant to 8VAC20-780-(3)-240-C prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff 1, 2, 3, 4, and 5's record do not contain documentation that they have received the orientation training set forth in 8VAC20-780-(3)-240-C.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-L
Description:	Based on record review, there was not at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: On the date of inspection there was no documentation that any staff member had received daily health observation training within the last three years.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: An unlocked cabinet was observed containing glass cleaner and aerosol disinfectant.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-4
Description:	Based on observation, the ratio of one staff member per ten children was not followed in groups of children aged three to five years. Evidence: During the inspection the preschool classroom was operating with one staff member and eleven children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-E
Description:	Based on record review, medication authorizations lasting longer than ten days did not include a physician's written authorization. Evidence: The medication authorization for Child 4 has been in effect since 9/20/2022 and does not contain a physician's written authorization.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-I
Description:	Based on observation, the center did not have a plan in place to only administer prescription drugs to children identified on the prescription label. Evidence: Child 5's prescription medication did not have the pharmacy label attached.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-L
Description:	Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There was a backpack with medication observed in a cart, accessible to children, in one of the classrooms that contained plastic bags of prescription and non prescription medication.
Plan of Correction:	Not available online. Contact Inspector for more information.