VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Prince William Academy
3480 Commission Court
Woodbridge, VA 22192
(703) 491-1444

Current Inspector: Beth Velke (804) 629-8302

Inspection Date: May 15, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING 8VAC20-780 PHYSICAL PLANT 8VAC20-780 STAFFING AND SUPERVISION 8VAC20-780 PROGRAMS 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES 8VAC20-780 SPECIAL SERVICES 8VAC20-820 THE LICENSE 8VAC20-770 BACKGROUND CHECKS (8VAC20-770) 22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE

Comments:

An unannounced monitoring inspection was conducted from 1:15 pm - 3:15 pm. There were 86 children in care being supervised by 15 staff. The children were observed resting and playing outdoors. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of six child records and five staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection you may contact Sharon Allen at 540-272-2941 or sharon.allen@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-140-A
Description:	Based on review of six children's records it was determined that not all records contained documentation of a physical within the first 30 days of enrollment. Evidence: The record for child A (start date: 06/27/22) did not have documentation of a physical on file.
Plan of Correction:	Administration will request the physical from the parents of child A.
Standard #:	8VAC20-780-60-A-8
Description:	Based on observation of the food allergy list and review of six children's records it was determined that not all records contained documentation of a written care plan when children have a diagnosed food allergy. Evidence: The records for Child B, C, D, E, and F did not have written allergy care plans on file. The LI (licensing inspector) observed these children on a food allergy list as a having a diagnosed food allergy.
Plan of Correction:	Written Allergy Care Plans will be requested from the parents of Child B, C, D, E, and F.
Standard #:	8VAC20-780-80-A
Description:	Based on interviews and review of attendance it was determined that there was not always a written record of attendance for each group of children that documents the arrival and departure of each child as it occurrs. Evidence: 1.) There was no written attendance documented in a two's classroom. 2.) Ten children were observed in a two's classroom with eight children documented on the attendance record. 3.) There was no written attendance documented in a three's classroom. 4.) There were four children observed in a three's classroom with six children documented on the attendance record.
Plan of Correction:	Attendance will be kept for each grouping of children along with the arrival and departure of each child.
Standard #:	8VAC20-780-380-A-2
Description:	Based on observation and interview it was determined that not all requirements for sleep or rest were met. Evidence: The LI (licensing inspector) observed most classrooms resting. When the LI inquired why the children in the four year old room were not resting, it was reported that rest time is not offered to the children in the four year old classroom as required.
Plan of Correction:	At least one hour of rest time will be offered to all toddler and preschool aged children as required.
Standard #:	8VAC20-780-440-E
Description:	Based on observation it was determined that there was not always at least 12 inches of space between occupied cots. Evidence: Six occupied cots were observed touching in the two's classroom.
Plan of Correction:	Occupied cots will be separated with at least 12 inches of space.
Standard #:	8VAC20-780-500-B
Description:	Based on observation it was determined that not all procedures for diapering were followed. Evidence: 1.) There was no foot operated trashcan in the diaper area of a two's classroom. 2.) The current foot operated trashcan in the infant room does not prevent staff from touching the trashcan with their hands in order to dispose of diapers.
Plan of Correction:	Foot operated trash cans that do not require staff to touch the trash can to dispose of the diaper will be provided to all changing areas.
Standard #:	8VAC20-780-510-E
Description:	Based on review of medication it was determined that the facilities procedures in regards to administering medication were not always followed. Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for child H had an expiration date of 02/2023.
Plan of Correction:	Administration will request a current medication from the parents of child H.
Standard #:	8VAC20-780-510-P
Description:	Based on review of medication it was determined that not all medication was picked up within 14 days of the authorization being expired. Evidence: The authorization form for the medication for child G expired on 12/31/22.
Plan of Correction:	The medication for child G will be sent home.
Standard #:	8VAC20-780-520-C
Description:	Based on observation it was determined that no all requirements for diaper ointment were met. Evidence: Nine diaper ointments were observed in an unlocked drawer of a changing table that was accessible to children in the toddler room.
Plan of Correction:	Ointments were moved to cabinet inaccessible to children during the inspection.