VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Southside VA Family YMCA
580 Commerce Road
Farmville, VA 23901
(434) 392-3456

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: June 21, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks

Comments:

An unannounced on-site renewal inspection was conducted on 06/21/2023. There were 45 children, ages 5 years-12 years, and 3 staff members present during the inspection. The inspector observed the following: free choice activities and preparing for swimming. A total of 5 children?s records and 7 staff records, were reviewed. The inspector discussed the following with staff: attendance requirements, policies and procedure and medication. The inspector arrived at 1:30 PM and departed at 4:00 PM. Kelly Campbell Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 540-309-2494 Kelly.campbell @doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	REPEAT VIOLATION Based on review of seven staff records, the center failed to ensure that no person shall be hired for compensated employment prior to the center obtaining an employment eligibility letter upon completion of a fingerprint background check as required by the Code of Virginia. Evidence: 1. Staff # 5 had a documented hire date of 06/05/2023. The fingerprint letter of eligibility was dated 06/06/2023. 2. Staff # 7 had a documented hire date of 06/05/2023. The fingerprint letter of eligibility was dated 06/06/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.036-A
Description:	Based on review of five corporate officers, the center failed to ensure that required background checks are repeated every 5 years per the Code of Virginia. Evidence: 1. Board Officer # 1 had a fingerprint eligibility letter dated 05/14/2018. An updated fingerprint eligibility letter was not provided. 2. Board Officer #1 had a search of the central registry check completed on 4/25/20218. An updated search of the central registry was not provided.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	REPEAT VIOLATION Based on interview and review of staff records, the center failed to ensure that all staff had a negative tuberculosis (TB) screening at the time of employment, no more than 30 days prior to hire, and before coming in contact with children. Evidence: Staff # 7 had a documented employment date of 06/05/2023 and the TB screen was not completed no more than 30 days prior to hire and before coming into contact with children. The TB screening was dated 06/06/2022.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	REPEAT VIOLATION Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards. Evidence: The record for Child #2 did not include the following information: the father?s information, place of employment and contact number, the address of both of the designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on document review and interviews, the center failed to ensure that for each grouping of children, the center maintained a written record of daily attendance that documented the arrival and departure of each child in care as it occurred. Evidence: The school age attendance record was not with the grouping of children. Staff # 1 stated it was located in the different room. The LI observed two children departing and it was not noted on the attendance record.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	REPEAT VIOLATION Based on observation, the center failed to ensure that all chemicals were locked using a safe locking method that prevents access by children. Evidence: In the group exercise room where the children spent most of the day, there were two aerosol spray disinfectants that were unlocked and accessible to the children in care.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-A
Description:	Based on observation, when staff are supervising children, they shall always ensure their care, protection, and guidance. Evidence: In the group exercise room, there were 45 school aged children with no observable activities planned from approximately 2:00pm to 3:45pm under the supervision of 3 staff. The children were rolling around on the floor, running from one side to another, hitting other children when they pass them, swinging on the ballet bar, and playing with the various exercise materials including punching bags, balls, and fitness bands. Children were observed climbing on staked chairs and stacked step boards and jumping off. Two children were observed getting injured. One child had their finger pinched by the door. The child cried and the finger was examined by staff #1. The skin was not broken but the child was observed sitting on the side of the room by themself holding their hand against their chest and crying for approximately 7 minutes. Another child was playing with fitness bands being stored on a t-shaped metal stand. The stand fell on the child and scraped the child?s leg. The scratch was bleeding and required basic first aid. The child cried and was taken out of the room by staff #1.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-530-A
Description:	Based on record review and interview, the center failed to ensure that each grouping of children had a staff person with current certification of CPR and First Aid that is appropriate for the age of the children in care. Evidence: Reviewed 7 staff records and all staff had adult CPR certification. No staff had child CPR certification. Staff # 1 verified that the certifications were not for children.
Plan of Correction:	Not available online. Contact Inspector for more information.