VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Scholars Academy Child Development Center
8723 Shrader Road
Henrico, VA 23228
(804) 554-9217

Current Inspector: Susan Ellington-Sconiers (804) 588-2368

Inspection Date: June 27, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

n/a

Comments:

An unannounced monitoring inspection was conducted on Tuesday, June 27, 2023 to review supplemental health and safety requirements. The inspection concluded on Wednesday, June 28, 2023. On June 27, the inspector was on site from 10:00am to approximately 12:25pm. There were a total of 21 children present in the direct care of five staff members. The center's owner and director assisted the inspector throughout the inspection. Upon the inspector's arrival, the children and staff were observed in their respective classrooms. The children were observed during transitions, during free-play, and teacher-led activities. The School Age children were observed in the playground. The children in the Preschool class were off-site on a field trip. The center is equipped with age-appropriate materials and equipment for the children's use. Staff were engaged with the children and offered guidance when needed. The areas where children receive care were inspected and found to be in compliance. Medication is administered and medications and authorizations were reviewed. During the inspection, five children's records and five staff records were reviewed. Additional documentation was submitted electronically on June 28, 2023. Information gathered during the inspections determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the `plan of correction' and `date to be corrected' for each violation cited on the violation notice and return it to me within 5 business days from the date of receipt. You should specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the stand(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s).

Violations:

Standard #:	22.1-289.035-A
Description:	Based on a review of five staff records and interview, the center did not ensure two staff completed a required background check every five years. Evidence: 1) The most recent results of the fingerprint-based national criminal background check in the record of Staff #1, employed on 08/23/16, were obtained on 04/19/18. New results should have been obtained no later than 04/19/23. 2) The most recent results of the fingerprint-based national criminal background check in the record of Staff #2, employed on 04/24/15, were obtained on 04/16/18. New results should have been obtained no later than 4/16/23. 3) During interview, a member of management acknowledged a new search of the fingerprint-based national criminal background check for Staff #1 and Staff #2 was not requested every five years as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-130-E
Description:	Based on a review of five children's records and interview, the center did not obtain documentation of additional immunizations once every six months for one child under the age of two years. Evidence: 1) The most recent immunization documentation in the record of Child #2 (23-months-old), enrolled on 11/21/21, was dated 02/02/22. 2) During interview, a member of management confirmed the center obtained immunizations on 11/21/21 and on 02/02/22. No additional immunization updates have been received to date.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of five children's records, the center did not ensure two children's records contained the required information. Evidence: 1) The record of Child #4, enrolled on 06/12/23, did not contain the address of the second emergency contact listed. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2) The record of Child #5, enrolled on 10/17/22, did not contain the center's documentation of viewing proof of the child's identity and age.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observations and interview, the center did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) In the Preschool classroom, the inspector observed a bottle of Febreze spray, a bottle of chalkboard paint, and a bottle of hand sanitizer. The chemicals were unlocked and did not prevent access by children. 2) In the Infant classroom, the inspector observed bottles of cleaning materials in a drawer that is used to store children's belongings. The drawer did not have a safe locking method that prevents access by children. 3) In the School Age classroom, the inspector observed disinfectant wipes on a table, a bottle of antibacterial spray on top of a shelf, bleach bottles, and Pine-Sol in the bathroom used by children. The chemicals were in unlocked places and did not prevent access by children. 4) During interview, a member of management acknowledged the chemicals were not locked.
Plan of Correction:	Not available online. Contact Inspector for more information.