VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Ware Academy, Inc.
7936 John Clayton Memorial Highway
Gloucester, VA 23061
(804) 693-3825

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: July 19, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was initiated on 7/19/2023 and concluded on 7/24/2023.There were 17 children present with 2 staff supervising and 1 administrator. Children were observed at nap time, gym time, and during snack time. A total of 5 child records and 2 staff records were reviewed. The inspection started at 2:25pm and concluded at 4 pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review and staff interview the licensee did not ensure to obtain a fingerprint based national criminal record check prior to the first day of employment. Evidence: The director confirmed that staff #1 did not have a criminal record check prior to their first day of working in a supervisory capacity. Their first day of employment was 7-5-2023.
Plan of Correction:	Fingerprints has been scheduled.
Standard #:	22.1-289.058
Description:	Based on observation and staff interview the licensee did not ensure that each building that houses a child day program that is licensed, that serves preschool-age children, shall be equipped with at least one carbon monoxide detector. Evidence: The provider confirmed there was no carbon monoxide detector installed.
Plan of Correction:	Carbon Monoxide detector has been mounted.
Standard #:	8VAC20-770-40-D-1-b
Description:	Based on record review and staff interview the licensee did not ensure that an employee who is alone with, in control of, or supervising one or more children shall have a search of the central registry before 30 days of employment at the facility. Evidence: The director confirmed that staff #1, date of hire 7/5/2023, did not have documentation of a search of the central registry.
Plan of Correction:	Central Registry has been resubmitted staff will not be scheduled until it returns.
Standard #:	8VAC20-780-140-A
Description:	Based on record review, the licensee did not ensure to obtain documentation that each child has received a physical examination by or under the direction of a physician before the child's first day of attendance; or within 30 days after the first day of attendance. Evidence: The record for child #3, (start date 9/1/2022) did not include documentation of a physical.
Plan of Correction:	Parent has provided missing page of physical.
Standard #:	8VAC20-780-40-M
Description:	Based on observation and staff interview, the provider did not ensure the center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: The director confirmed that the written list of children?s allergies, sensitivities, and dietary restrictions, hanging in the school age classroom did not have child #1 listed with the child's allergy.
Plan of Correction:	Director added child #1 to the list during the inspection.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and staff interview, the center did not maintain a record for each child that contained the following information: Evidence: The director confirmed that the record for child #1 (start date 11/9/2022) did not include the employment phone # for one or more parents listed.
Plan of Correction:	Phone number has been added.
Standard #:	8VAC20-780-245-L
Description:	Based on observation the center did not ensure there shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: The director confirmed that none of the staff on duty had documentation of current training in daily health observation.
Plan of Correction:	Staff have received link and completed training.
Standard #:	8VAC20-780-550-D
Description:	Based on document review the center did not ensure evacuation drills shall be practiced monthly. Evidence: The director confirmed there was no evacuation drill conducted in the month of June, 2023.
Plan of Correction:	Reminded staff of required drills.