VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Tri-County Community Action Agency, Inc. - Boydton
117 Mayfield Drive
Boydton, VA 23917
(434) 710-6998

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Sept. 8, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced monitoring inspection was initiated on 9/7/2023 and concluded on 9/8/2023. The inspector was on site from approximately 8:39 am-10:10 am. There were 7 children present, ranging in ages from 3 to 4 years, with 2 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies, nutrition and background checks. A total of 5 child records and 4 staff records were reviewed. Staff records were reviewed remotely on 9/8/2023. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-780-270-A
Description:	Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. Rust was observed on the air vents in the two bathrooms used by the children. The vents were located in a low area accessible to the children when using the bathrooms. 2. Torn fabric was observed on the top of a climbing structure on the playground. Several small pieces of the fabric were also observed on the ground. 3. Administration acknowledged that the areas required maintenance.
Plan of Correction:	The director will work with maintanence to ensure the vents, torn fabric are repaired or replaced as per licensing standards
Standard #:	8VAC20-780-560-F
Description:	Based on observation and interview the center did not ensure that a menu listing foods to be served for meals and snacks during the current one-week period was posted in a location conspicuous to parents or given to parents. Evidence: 1. On 9/7/2023, a breakfast and lunch menu for the month was observed with the center's postings. A snack menu was not observed. 2.Administration acknowledged that the snack menu had not been posted or sent to the parents.
Plan of Correction:	The Lead Teacher will make sure to post snack menus in the classroom as soon as they are sent to her. Reminders will also be sent to this location monthly.