VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Day School at New Highland Baptist Church
9200 New Ashcake Road
Mechanicsville, VA 23116
(804) 550-1557

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: Sept. 18, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on September 18, 2023 with the center provider. There were 49 children present, ranging in ages from 2 years to 5 years, with 10 staff supervising. The inspection began at approximately 9:15 AM and concluded at 11:00 AM. The inspector observed children participating in circle time, playing with toys, and completing a table activity. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. Transportation is not provided. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). If you have any questions about this inspection, please contact the licensing inspector LaTasha Smith at (804) 588-2362.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review, all staff did have a fingerprint background check completed prior to the first day of employment. Evidence: 1. The record for staff 1 did not contain documentation of a completed fingerprint background check.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and interview, the center did not ensure to obtain the results of a central registry background check within 30 days of employment for all staff as required. Evidence: 1. The record for staff 1 did not contain the results of a central registry background check. 2. Staff 1 stated that backgrounds were completed but could not locate the results.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-130-A
Description:	Based upon review of five children's records and staff interview, the facility has not ensured that documentation of immunizations is obtained before a child can attend the facility. Evidence: 1. The record for child 3 did not contain documentation of immunizations. Child 3?s date of enrollment was 9/12/202. 2. Staff 1 verified that immunization records were not received for child 3. Child 3 is still actively attending the facility.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Based on record review and interview, the center did not ensure that documentation of a tuberculosis (TB) screening was submitted for each staff at the time of employment and prior to coming into contact with children. Evidence: 1. The record for staff 1, did not contain documentation of a completed Tuberculosis (TB) test/screening. Staff 1?s date of hire was 8/14/2023. 2. The record for staff 2, did not contain documentation of a tuberculosis (TB) test/screening. Staff 2?s date of hire was 7/18/2023. 3. The record for staff 3, did not contain documentation of a completed Tuberculosis (TB) test/screening. Staff 3?s date of hire was 8/24/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records were incomplete. Evidence: 1. The record for child 1 (DOE 9/16/2021), and child 4 (DOE 9/12/2023), did not contain the addresses for the 2 existing emergency contacts. 2. The record for child 4 did not contain a list of persons authorized to pick up. Child 4?s enrollment date was 9/12/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based on review of five staff records, the center failed to have required documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. Evidence: 1. The record for staff 1 did not have documentation of 2 or more references. Staff 1?s hire date was 8/14/2023. 2. The record for staff 2 had 1 of 2 references documented. Staff 2?s hire date was 7/18/2023. 3. The record for staff 3 did not contain documentation of 2 or more references. Staff 3?s hire date was 8/24/2023. 3. Staff 1 stated that orientation was complete but had not been documented.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-E
Description:	Based on a review of the medication being stored at the facility, it was determined that the facility did not ensure that they did not follow their procedures to prevent the use of outdated medication. Evidence: 1. The medication (Auvi-Q) for child B had an expiration date of July 9, 2023. 3. Staff 1 confirmed the medication for child B was expired.
Plan of Correction:	Not available online. Contact Inspector for more information.