VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Roanoke Valley Children's Academy
2040 Apperson Drive
Salem, VA 24153
(540) 989-3096

Current Inspector: Nicole Scott (804) 588-2372

Inspection Date: Oct. 19, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING 8VAC20-780 PHYSICAL PLANT 8VAC20-780 STAFFING AND SUPERVISION 8VAC20-780 PROGRAMS 8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES 8VAC20-780 SPECIAL SERVICES 8VAC20-770 BACKGROUND CHECKS 20 ACCESS TO MINOR?S RECORDS 22.1 BACKGROUND CHECKS, CODE, CARBON MONOXIDE

Comments:

An unannounced monitoring inspection was initiated by two inspectors on 10/19/2023, in conjunction with a complaint investigation. The inspection was interrupted soon after being initiated and was later continued on site by one inspector and the Director of the Office of Child Care Health and Safety on 11/09/2023. There were 72 children, ages 3 months-5 years, and 12 staff members present during the inspection. The inspector reviewed compliance in the areas of administration, staff qualifications and trainings, staffing and supervision, physical plant, programs, emergencies and nutrition. The children were observed in the following: in free choice activities, participating in learning activities and in outdoor large motor play. A total of 5 children?s records, 5 staff records, and 1 medication were reviewed. The inspector discussed the following with staff: sanitizing, handwashing, and playground maintenance. The Licensing Inspector and the Director arrived for the inspection at 9:30 am and departed at 12:15 pm. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the provider.

Violations:

Standard #:	8VAC20-780-130-A
Description:	REPEAT VIOLATION Based on record review and staff interviews, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Staff 6 verified that the first day of attendance for Child 1 was 09/05/2023; there was not an immunization record available for review during the 11/09/2023 inspection.
Plan of Correction:	Will request the documents.
Standard #:	8VAC20-780-140-A
Description:	REPEAT VIOLATION Based on staff interviews, the center failed to obtain a copy of the child?s physical examination before the child?s attendance or within 30 days after the first day of attendance. Evidence: Staff 6 verified that the first day of attendance for Child 1 was 09/05/2023; there was not physical examination available for review during the 11/09/2023 inspection.
Plan of Correction:	Will request the documents.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, the center failed to ensure that the separate record for each child enrolled contains all of the elements as required by the standards. Evidence: 1. The record for Child 1 did not contain the first date of attendance. 2. The record for Child 2 did not contain documentation of child updates and confirmation of up-to-date information in the child?s record as required by the standards.
Plan of Correction:	Will get the necessary paperwork into the children's records.
Standard #:	8VAC20-780-80-A
Description:	Based on document review, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The attendance record in the primary classroom indicated there were 18 children present. There were 20 children observed in the group at the time the attendance record was reviewed. The attendance record did not document arrival as it occurred. 2. The attendance record in the 2 year old classroom indicated there were 18 children present. There were 16 children observed in the group at the time the attendance record was reviewed. The attendance record did not document departure as it occurred.
Plan of Correction:	Will change the form to note any classroom changes.
Standard #:	8VAC20-780-270-A
Description:	Based on observations, the center failed to ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: 1. The steps to the green/brown/blue piece of playground equipment were cracked. The cracks in the plastic steps create pinch points. Children were observed playing on the equipment during the 11/09/2023 inspection. 2. The white fence between the toddler and pre-k playgrounds had a sharp edge that was accessible to children. Children were observed playing in the area of the fence during the 11/09/2023 inspection. 3. The trim and paint on the lower edge of the wall, located near the diapering room in the infant classroom, were peeling. The peeling paint was accessible to the infants that were playing in this area of the room. Children were observed in this area during the 11/09/2023 inspection.
Plan of Correction:	Will make the necessary repairs.
Standard #:	8VAC20-780-430-I
Description:	Based on observations, the center failed to ensure that if combs, toothbrushes, or other personal articles are used, they shall be individually assigned. Evidence: There were three pacifiers laying in the floor and one laying in a rocking chair in the Infant Room. The pacifiers were not labeled to indicate that they were individually assigned.
Plan of Correction:	Will create a system to identify the pacifiers.