VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association of the Virginia Peninsulas
1060 Thompson Avenue
West point, VA 23181
(804) 725-1488

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: March 7, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

n/a

Comments:

A renewal inspection was conducted on March 7, 2024 from approximately 3:45 PM to 5: 30 PM. There were 15 school age children present in the center, with two staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of seven child records, two staff records, four board members and two agent records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only. Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov

Violations:

Standard #:	22.1-289.036-A
Description:	Based on a review of board and agent records, the center failed to obtain central registry results and a sworn statement every five years for all agents. Evidence: 1. The record of agent #2 had a central registry dated 12/13/18 and a sworn statement dated 12/15/18. Agent #2 acknowledged that she did not have the required updated background checks.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-130-A
Description:	REPEAT VIOLATION Based on a review of children's records, the center did not ensure that each child's record contained documentation of immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for child #2 did not have documentation of immunizations.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	REPEAT VIOLATION Based on a review of children's records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance. Evidence: The records for child #2, child #4, child #5, and child #7 did not have documentation of a physical examination. The children records did not have a first day of attendance. Staff #1 stated that child #2, child #4, child #5, and child #7 were not new to the center and had been in attendance longer than 30days from the day of inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of children's records, the center did not ensure that each record contains all required information. Evidence: 1. The records for child #1 and child #6 did not have a record on file at the center. The iPad that contained the children's records was not working. Staff #1 stated that the iPad could not be unlocked to review files due to a password issue. 2. The record for child #4 did not have two designated people to call in an emergency if a parent cannot be reached. 3. The records for child #1, child #2, child #3, child #4, child #5, child #6, and child #7 did not have first day of attendance at the center.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on record review and interview, the center failed to maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs for each group of children. Evidence: 1. There was not an attendance record that documented the arrival or departure as it occurs. 2. Staff #1 stated that the iPad was not working and staff #1 wrote down a list of the children that were present.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-210-A
Description:	Based on record review, the center failed to ensure that program leaders shall meet all the required qualifications. Evidence: 1. The record for staff #1 (employed: 9/12/22) did not have documentation to demonstrate program leader qualifications. 2. Staff #1 stated she was the program lead for the center.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-530-A-1
Description:	Based on a review of records and interview, the center did not ensure at least one staff in each classroom or area where children are present had a current CPR certification. Evidence: 1. During interview, staff #1 (employed: 9/12/22) stated that she did not have a current CPR Certification and staff #2 (employed: 10/13/23) did not have a current CPR Certification. 2. Staff #1 and Staff #2 were the only two staff working at the center on the day of the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-530-A-2
Description:	Based on a review of records and interview, the center did not ensure at least one staff in each classroom or area where children are present had a current First Aid certification. Evidence: 1. During interview, staff #1 (employed: 9/12/22) stated that she did not have a current First Aid Certification and staff #2 (employed: 10/13/23) did not have a current First Aid Certification. 2. Staff #1 and Staff #2 were the only two staff working at the center on the day of the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.