VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA Summer Camp @ Camp Arrowhead
275 Kenyon Rd.
Suffolk, VA 23434
(757) 923-3303

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: Aug. 19, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Technical assistance was provided in the following areas of the standards: 22VAC40-191 (Background checks); 22VAC40-185-(5)-340 (Supervision); 22VAC40-185-(7)-500 (Hand washing);22VAC40-185-(8)-580; (Transportation)

Comments:

An unannounced monitoring inspection was conducted on 8/19/19 from 8:05am - 10:05am. During the inspection there were 100 school age children in care with 15 staff. Children were observed participating in various activities in the classrooms and outside, and eating breakfast. Records were reviewed for ten children and ten staff during the inspection. Medication, emergency procedures and emergency supplies were reviewed during the inspection. Areas of non-compliance are identified on the violation notice and were discussed during the exit interview.

Violations:

Standard #:	22VAC40-185-160-C
Description:	Based on a review of ten staff records, it was determined that the facility did not ensure that at least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Evidence: 1. The record for staff #5, contained documentation of TB screening that was dated 7/9/17. 2. Staff #11 reviewed the record for staff #5 and confirmed that an updated TB screening had not been received.
Plan of Correction:	The facility responded: Staff #5 will be sent to complete an updated TB screening. All current staff will be sent to complete an updated TB screening prior to two years from the date of their last TB screening.
Standard #:	22VAC40-185-270-A
Description:	Based on observation and interviews, it was determined that the facility did not ensure that all areas and equipment of the center shall be maintained in a safe and operable condition. Evidence: 1. There is board on the front bench located in the amphitheater that is cracked and has an exposed nail. It has also started to bow outward. 2. One of the picnic tables located near the Alpine Tower has a broken leg. 3. The baseboard at the entrance to the men's locker room in the pool area is detached and is lying on the ground. 4. There is a blue plastic tub in the pool area by the bleachers that is cracked and has sharp edges. 5. Staff #11 confirmed the items listed above were not in a safe and operable condition.
Plan of Correction:	The facility responded: A maintenance work order will be placed to have all of the items repaired to ensure the safety of the children. staff will be reminded to report any equipment or areas that are damaged or not operable to center management.
Standard #:	22VAC40-185-550-H
Description:	Based on a review of the documents contained on the bus used to transport children daily to and from public school, it was determined that the licensee did not ensure that the center shall prepare a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business (such as field trips, pickup/drop off of children to or from schools, etc.). This document must be kept in vehicles that centers use to transport children to and from the center. Evidence: 1. There was not a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business on the bus used to transport children to and from the facility. 2. Staff #11 confirmed that the bus used to transport children to and from the facilitydid not have the required documents.
Plan of Correction:	The facility responded: We will prepare a document that contains local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business.
Standard #:	22VAC40-185-580-C
Description:	Based on observation and interviews, it was determined that the facility did not ensure that during transportation of children there are emergency numbers, and the center's name, address, and phone number were maintained on the bus. Evidence: 1. The bus used to transport the children to and from the camp did not have the required emergency numbers or the center's name, address, and phone number were maintained on the bus. 2. Staff #11 confirmed that the bus used to transport the children to and from the camp did not have the required emergency numbers or the center's name, address, and phone number were maintained on the bus.
Plan of Correction:	The facility responded: We will place all of the required information on all of the buses used to transport the children to and from the facility.