VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Steve and Kate's Camp
2400 Russel Road
Alexandria, VA 22301
(703) 997-9147

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: July 14, 2021

Complaint Related: Yes

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

Discussed with Director: Transitions for children and mulch under the playground equipment. As the Licensing Office is transitioning from the Department of Social Services to the Department of Education, our code numbers have changed. A document providing the crossover information has been provided to the Director.

Comments:

An in-person investigation was begun on 7/14/2021 in response to an allegation being received in our office. Based on observations, staff statements, and record review, the preponderance of evidence supports the complaint. The complaint is valid for a lack of supervision and menu not meeting USDA requirements. Other violations were cited that were found during the course of the investigation and were not part of the original complaint. If you have any questions regarding this investigation you may contact me at 703-479-4678 or at Sarah.Marbert@doe.virginia.gov.

Violations:

Standard #:	22VAC40-185-40-D
Complaint related:	No
Description:	Based on direct observation, the license is not posted for the facility. Evidence: Staff stated they didn't realize it wasn't posted, and further stated it was never received.
Plan of Correction:	Printed and put up
Standard #:	22VAC40-185-40-F
Complaint related:	No
Description:	Based on a review of the camp website and administration staff statements, the camp advertises that squads will not be mixing/combining due to safety concerns regarding the spread of COVID-19. Evidence: *On 7/14/21 4 Squads were mixed together in the gym. (One performing arts squad and three sport squads). *Squad 19 (Maker Squad) stated they "used to mix" with the Coding Squad daily to see what they were doing.
Plan of Correction:	Moved Performance squad out and separated gym squads.
Standard #:	22VAC40-185-60-A
Complaint related:	No
Description:	Based on a review of records, one child's record does not include documentation of all of the required components. Evidence: Child #1's record does not contain documentation: *The first date of attendance *Permission slip to participate in swimming/wading activities.
Plan of Correction:	Made permission slips Adding first day to camper paperwork
Standard #:	22VAC40-185-70-A
Complaint related:	No
Description:	Based on a review of records, one staff record does not contain all required components. Evidence: There is no acceptable documentation of a second reference for Staff A. The second reference is not signed and dated by the person completing the reference check. A reference service was used.
Plan of Correction:	Will update and sign.
Standard #:	22VAC40-185-80-A
Complaint related:	No
Description:	Based on multiple staff statements, there was no written attendance available for review. Evidence: Staff persons in multiple rooms stated they did not have an attendance sheet. Staff were unaware of the names of the children they should have in each squad, or how many children they should have under their direct supervision.
Plan of Correction:	Digital attendance available on ipads, teaching all staff how to access it.
Standard #:	22VAC40-185-280-B
Complaint related:	No
Description:	Based on direct observation, hazardous materials were accessible to children in 8 of 14 squads. Evidence: Hand sanitizer (Squad numbered 19, 3,11,10, Performing Arts and 3 Sports squads) and "Sustainable Earth Cleaner" (Squad 3) were accessible to children. Products are clearly labeled "Keep Out of Reach of Children".
Plan of Correction:	All materials were put behind walls
Standard #:	22VAC40-185-330-F
Complaint related:	No
Description:	Based on direct observation, there is no shady area provided on the outdoor play areas during the months of June, July and August. Evidence: The outdoor play area where the bouncy house and water features are located has no shade provided. The playground area only has shade in the morning, cast by the building.
Plan of Correction:	Tents purchased and placed in sunny areas.
Standard #:	22VAC40-185-340-F
Complaint related:	Yes
Description:	Based on direct observation, children under 10 years of age were not always within sight and sound supervision of staff. Evidence: Children were not always in sight and sound of a staff person. During the inspection, two children were observed entering the hallway where the LI and LA were standing. The children entered from an enclosed stairwell, walked down the hall to get water, and returned to the stairwell to go the next floor up where their Squad was located.
Plan of Correction:	Children will no longer go to the restroom alone and will be transported
Standard #:	22VAC40-185-350-C
Complaint related:	No
Description:	Based on direct observation ratios were not maintained at the youngest age group ratio when ages are combined. Evidence: During the inspection, 4 squads were combined in the gym. The ratio for the combined groups of children is: "For children from the age of eligibility to attend public school through eight years, one staff member for every 18 children; and...". There were 58 children with 3 staff. The required 1:18 ratio was not maintained.
Plan of Correction:	Went over staff ratios during staff meeting.
Standard #:	22VAC40-185-540-A
Complaint related:	No
Description:	Based on a review of first aid supplies, there was not a complete first aid kit available on each floor of the building. Evidence: There was no thermometer in the first aid kits located on the second and third floors.
Plan of Correction:	Purchased
Standard #:	22VAC40-185-550-K
Complaint related:	No
Description:	Based on a review of an injury report, all of the required components were not included in the injury report. Evidence: The injury report provided was an injury log. The log did not include the following information: *Date and time when parents were notified *Any future action to prevent recurrence of the injury *Staff and parent signatures or two staff signatures. *Documentation on how the parent was notified.
Plan of Correction:	Found virtual injury report. Will show link to that. Will print and use the VA form going forward.
Standard #:	22VAC40-185-560-F
Complaint related:	Yes
Description:	Based on direct observation, meals provided do not meet the most recent and age appropriate USDA guidelines. Evidence: LI observed that the meals being provided to children contained either a hotdog, pizza slice, or pulled pork barbeque sandwich. No other components were given to children. Children stated: They drank water with meals, not milk. They do not have fruit or vegetables with lunch.
Plan of Correction:	Apples, bananas, carrots and milk will be [sic]
Standard #:	22VAC40-185-560-G
Complaint related:	No
Description:	Bases on observation of food brought from home, the container was not clearly dated and labeled in a way that identifies the owner. Evidence: 2 lunch boxes in the gym were inspected for a name and date. Neither lunch box was labeled with the name and date, identifying the owner.
Plan of Correction:	Staff will label
Standard #:	22VAC40-191-60-B
Complaint related:	No
Description:	Based on a review of records, one staff record did not include documentation of a signed Sworn Disclosure Statement (SDS) prior to employment. Evidence: The SDS available for review did not contain a signature or a date. (Staff A)
Plan of Correction:	Will have signed and sent today on 7/23/21
Standard #:	63.2(17)-1720.1-B-4
Complaint related:	No
Description:	Based on a review of records, the Out of State Sex Offender search results are not signed and dated by the person completing the check. Evidence: The Sex Offender search results are on file; however, there is no signature of the person that completed the search. The results should be printed, dated and signed by the person completing the search.
Plan of Correction:	Will be out in place going forever [sic]