VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Steve and Kate's Camp
2400 Russel Road
Alexandria, VA 22301
(703) 997-9147

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: July 20, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed with Director: movement of children between group activities. Slip-n-Slide weights, chemical ice pack usage ("ziplock" baggies), Injury report form (printed 2 sided vs. 2 pages) attendance documentation.

Comments:

An in-person monitoring inspection was conducted today. All groups were in ratio during the inspection. Children were observed participating in a wide variety of activities. Staff records, emergency evacuation drills, emergency supplies, first aid supplies, medications were all reviewed. See Violation Notice for non-compliances. If you have questions regarding this inspection, please contact me at (703) 479-678 or at Sarah.Marbert@doe.virginia.gov. LI was present today from 3:10 PM - 5:00 PM

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of records, one staff record did not contain documentation of a nationwide fingerprint search result prior to employment. Evidence: 1 of 4 staff records reviewed did not have a fingerprint result on file prior to being employed. The results are dated 6/8/22. (Staff B - Date of Hire (DOH) 6/6/22.
Plan of Correction:	In the future, we will make sure that all staff have completed these steps before their hire date.
Standard #:	8VAC20-770-60-B
Description:	Based on a review of records, one staff record does not contain an accurate Sworn Disclosure Statement. Evidence: 1 of 4 staff records reviewed had a Sworn Disclosure Statement (SDS) that did not accurately reflect all residences outside of Virginia in the last 5 years. (Staff D)
Plan of Correction:	Staff member will complete a new Sworn Disclosure including other states lived in. In addition, we will run a search in the additional state for this staff member.
Standard #:	8VAC20-780-160-A-1
Description:	Based on a review of records, one staff record did not contain documentation of 2 references prior to employment. Evidence: 1 of 4 staff records reviewed contained 1 of 2 required references properly documented. The reference taken over the phone did not include the signature of the person making the phone call. (Staff C)
Plan of Correction:	For this individual, we did find the physical copy of an additional reference. For any additional staff in the future, we will be sure to include signed references for staff before their hire date.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of records, child records do not contain all required components. Evidence: 2 of 3 child records reviewed did not contain an allergy action plan for a diagnosed food allergy. (Child 1,2)
Plan of Correction:	Parents will be contacted to complete or provide the FARE form/send in the completed form from their doctor. In addition, any new incoming campers will be required to include the FARE form(or equivalent form) on their first day and when turning in medications for diagnosed food allergies.
Standard #:	8VAC20-780-70
Description:	Based on a review of records, one staff record did not contain documentation of a negative TB screening prior to employment. Evidence: 1 of 4 staff records reviewed contained a TB screening result dated 7/1/22. (Staff C: DOH: 6/16/22
Plan of Correction:	In the future, we will make sure that all staff have completed these steps before their hire date.
Standard #:	8VAC20-780-240-B
Description:	Based on a review of records, staff records do not contain documentation of orientation. Evidence: 1 of 4 staff records reviewed did not contain documentation of orientation dared in the allowable time frame. The form used for orientation was not available in 7/2021. (Staff A)
Plan of Correction:	I will locate the orientation form from last year. In addition, we will continue to include this for each new staff member as well.