VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Bethel Baptist Church
1647 Briarfield Road
Hampton, VA 23669
(757) 826-7711 (2)

VDSS Contact: Christine Mahan (757) 404-0568

Inspection Date: May 7, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 63.2(17) License & Registration Procedures

Comments:

An unannounced monitoring inspection was conducted on May 7, 2019 from approximately 10:20am-1:10pm. Upon arrival to the facility, there were 15 preschool children with two staff members. The children were observed during outdoor play. The center offers before and after care. Two classrooms, a cafeteria, a napping room, a gymnasium, an outdoor play area and an auditorium were observed. The center does not offer transportation at this time.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on record review, in five of six staff records reviewed, the center did not ensure that staff have all required background checks. Evidence: During the inspection conducted on May 7, 2019, there was no documentation of the following background checks: 1. There was no documentation of a sworn statement completed before employment for Staff #5 (date of hire 1/7/19). 2. There was no documentation of results of a search of the central registry completed within 30 days of employment for Staff #1 (date of hire 6/4/01), Staff #2 (date of hire 9/4/18), Staff #3 (date of hire 8/1/17), Staff #5 (date of hire 1/7/19) and Staff #6 (date of hire 8/15/16).
Plan of Correction:	1. The staff member completed the sworn statement during the inspection. 2. We will be notifying the department requesting a search on having a copy of the findings sent to us that they have already completed.
Standard #:	63.2(17)-1716-A-4
Description:	Based on record review, in one of six staff records reviewed, the center did not ensure that each person in a supervisory position has been certified by a practicing physician to be free from any disability which would prevent him/her from caring for children under their supervision. Evidence: During the inspection conducted on May 7, 2019, there was no documentation that Staff #5 had been certified by a practicing physician to be free from any disability which would prevent him/her from caring for children under their supervision.
Plan of Correction:	Staff #5 will have completion of that request within 10 days.
Standard #:	63.2(17)-1716-A-6
Description:	Based on review, the center had not described all required information in a written statement to the parents or guardians of the children in the center and made available to the general public. Evidence: During the inspection conducted on May 7, 2019 the center had not disclosed in writing the following aspects of the child day center's operations: physical facilities, enrollment capacity and public liability insurance.
Plan of Correction:	We will have these statements in writing to be added to our student parent handbook and distributing the updated handbook to the parents within 10 days.
Standard #:	63.2(17)-1720.1-A
Description:	Based on record review, in one of six staff records reviewed, the center did not ensure that employees shall undergo a background check prior to employment or beginning to serve as a volunteer and every five years thereafter. Evidence: During the inspection conducted on May 7, 2019, the most central registry finding for Staff #4 (date of hire 8/13/10) was dated 12/7/07.
Plan of Correction:	We will be notifying the department requesting a search on having a copy of the findings sent to us that they have already completed.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review, in three of six staff records reviewed, the center did not ensure that staff would submit to fingerprinting and obtain results. # Evidence: During the inspection conducted on May 7, 2019, there was no documentation of fingerprint results in the records for Staff #1 (date of hire 6/4/01), Staff #5 (date of hire 1/7/19) and Staff #6 (date of hire 8/15/16).
Plan of Correction:	Staff # 1 and Staff #6-We will be notifying the department requesting a search on having a copy of the findings sent to us that they have already completed. Staff #5 will have completion of that request within 10 days.
Standard #:	63.2(17)-1720.1-B-3
Description:	Based on record review, in two of six staff records reviewed, the center did not obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 and any child abuse and neglect registry or equivalent registry maintained by any other state in which the individual has resided in the preceding five years. Evidence: During the inspection conducted on May 7, 2019, there was no documentation of out-of-state child abuse and neglect searches for Staff #3 (date of hire 8/1/17) and Staff #6 (date of hire 8/15/16) who indicated residing outside of Virginia within the past five years.
Plan of Correction:	We will be notifying the department requesting a search on having a copy of the findings sent to us that they have already completed.