VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hampton Christian Academy
2424 North Armistead Avenue
Hampton, VA 23666
(757) 838-2355 (213)

VDSS Contact: Tiffany Jones (757) 403-3045

Inspection Date: May 8, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 63.2(17) License & Registration Procedures

Comments:

An unannounced monitoring inspection was conducted on May 8, 2019 from approximately 10:40am-2:00pm. Upon arrival to the facility, there were 12 children present with two staff members. Additional staff were on site for administrative and support purposes. The children were observed during their lunchtime. The outdoor playground area was inspected and one center vehicle. Five staff records were reviewed and five children's records were reviewed.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on record review, in one of five staff records reviewed, the center did not ensure that staff complete a sworn statement or affirmation before employment and results of a search of the Central Registry within 30 days of employment. Evidence: During the inspection conducted on May 8, 2019, there was no documentation of a sworn statement or affirmation and a search of the Central Registry for Staff #3 (date of hire August 2018).
Plan of Correction:	The sworn statement was completed during the inspection. We are going to give Central Registry updated forms to employees to have them fill them out.
Standard #:	63.2(17)-1716-A
Description:	Based on observation and inspection of the facility, the center had not disclosed all required information in writing to the parents or guardians of the children of the center. Evidence: During the inspection conducted on May 8, 2019, the center had not disclosed in writing to the parents or guardians of the center that the center was exempt from licensure and the qualifications of personnel.
Plan of Correction:	We are going to put together a handout for the parents covering these areas.
Standard #:	63.2(17)-1716-A-6
Description:	Based on review, the center had not disclosed all aspects of the child day center's operations in a written statement to the parents or guardians of the children in the center and made available to the general public. Evidence: During the inspection conducted on May 8, 2019, the following information had not been provided in writing to the parents or guardians of the center and made available to the general public: physical facilities, enrollment capacity, health requirements for the staff and public liability insurance.
Plan of Correction:	We are going to put together a handout for the parents covering these areas.
Standard #:	63.2(17)-1716-B-3
Description:	Based on observation and inspection of the facility, the center had not established and implemented procedures to ensure that there was a person trained to perform a daily simple health screening. Evidence: During the inspection conducted on May 8, 2019, the director verified that they had not established and implemented procedures to ensure there a person trained to perform a daily simple health screening.
Plan of Correction:	The school nurse will obtain certification of the training.
Standard #:	63.2(17)-1720.1-A
Description:	Based on record review, in three of five staff records reviewed, the center did not ensure that employees undergo a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer and every five years thereafter. Evidence: During the inspection conducted on May 8, 2019, the following sworn statements or affirmations and Central Registry results for staff were more than five years old: Staff #1 (date of hire August 2005) Central Registry results dated 3/18/10 and sworn statement dated 3/4/09 Staff #2 (date of hire August 2009) Central Registry results dated 3/08/11 and sworn statement dated 8/18/10 Staff #5 (date of hire August 2010) Central Registry results dated 2/24/11 and sworn statement dated 2/4/11
Plan of Correction:	We are going to give Central Registry updated forms to employees to have them fill them out. Updated sworn statements were completed during the inspection.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review, in five of five staff records reviewed, the center did not ensure that staff submit to fingerprinting and obtain results. Evidence: During the inspection conducted on May 8, 2019, there were no fingerprint results for the following staff members: Staff #1 (date of hire August 2005), Staff #2 (date of hire August 2009), Staff #3 (date of hire August 2018), Staff #4 (date of hire August 2016), Staff #5 (date of hire August 2010).
Plan of Correction:	We did not have the updated fieldprint fingerprints on file but we did have fingerprints for those employees. We will get a facility ID code and get appointments for our employees to have the fingerprints done.