VIRGINIA DEPARTMENT OF SOCIAL SERVICES

New Bridge Baptist Church
5807 Nine Mile Road
Henrico, VA 23223
(804) 326-1892

VDSS Contact: Florence Martus (804) 389-0157

Inspection Date: July 25, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 63.2(17) License & Registration Procedures

Technical Assistance:

N/A

Comments:

An unannounced monitoring inspection was conducted Thursday, July 25, 2019 to determine the center's compliance with religious exempt requirements. The inspection was initiated at approximately 2:20 PM and concluded at approximately 4:45 PM. The center was in compliance with the required staff to child ratio. The following was observed for a total of 48 children in the building: Twos ? 6 children with 1 staff Threes & Fours - 7 children with 1 staff Fives - 12 children with 1 staff Six & Sevens - 12 children with 1 staff Eight and Older - 11 children with 2 staff During the inspection, children were observed playing outside, taking bathroom breaks and washing hands, eating snack, playing games and resting at naptime. During the inspection five children's records and five staff records were reviewed. All areas of the center used by children were inspected. Policies and procedures were discussed. Written notification to parents and the public was reviewed. Violations were cited during the inspection. See violation notice for additional details. The provider must send documentation to the licensing inspector that the background checks have been requested no later than 10 days following this notification dated July 25, 2019. If you have any questions, please contact the licensing inspector at (804) 662-9790.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on review of records, it was determined that the center did not ensure that all staff and volunteers had a sworn statement of affirmation prior to the beginning of employment and a search of the central registry within the first 30 days of employment or volunteering. Evidence: The records for Staff #1 (hire date 01/08/2013), Staff #2 (hire date 12/2017), Staff #3 (hire date 01/2019), Staff #4 (hire date 08/28/06) and Staff #5 (hire date 06/20/17) did not contain central registry results or a completed sworn statement. A member of management confirmed this information while the licensing inspector was on site.
Plan of Correction:	We will complete the sworn statements and central registry forms and submit to the licensing inspector within 10 days.
Standard #:	63.2(17)-1716-A
Description:	Based on interview, documentation review and inspection of the facility, the center did not disclose in writing to the parents or guardians of the children in the center the fact that it is exempt from licensure and the qualifications of the personnel employed. Evidence: The information distributed to the parents was reviewed. The documents did not contain information regarding the center being exempt from licensure and qualifications of personnel. A member of management stated he was not aware of this being a requirement.
Plan of Correction:	We will add this information to our parent handbook and the information we distribute.
Standard #:	63.2(17)-1716-A-3
Description:	Based on observation, record review and interview, the center did not ensure in each grouping of children, at least one adult staff member was regularly present. Evidence: Volunteer #1 was observed sitting in the classroom with 12 ?Five and Six? year olds. The classroom door was closed and the children and the volunteers were not in sight and sound supervision of a staff member. Volunteer #1 did not have the required information in the record that would allow a volunteer to be alone with the children.
Plan of Correction:	A qualified staff member was sent into the classroom during the inspection.
Standard #:	63.2(17)-1716-A-6
Description:	Based on review of documentation and interview, the center did not describe in written statements to parents or guardians and made available to general public the required Code of Compliance Statements. Evidence: The information distributed to parents or guardians and made available to the general public did not include the following: 1. Written statement provided to parents or guardians and made available to the general public regarding physical facilities. 2. Written statement provided to parents or guardians and made available to the general public regarding enrollment capacity. 3. Written statement provided to parents or guardians and made available to the general public regarding health requirements for staff. 4. Written statement provided to parents or guardians and made available to the general public regarding possession of liability insurance.
Plan of Correction:	We will add this information to our parent handbook and the information we distribute.
Standard #:	63.2(17)-1716-B-3
Description:	Based on a review of records and interview, the center did not ensure there was at least one staff member present that had been trained to conduct daily simple health screenings to exclude children as necessary. Evidence: During the inspection, the licensing inspector reviewed five staff records. Daily Health Observation training was not observed in the documentation presented to the inspector. The licensing inspector asked staff if the center had a procedure for ensuring that a daily simple health screening and exclusion of sick children is implemented. Staff stated that sick children are excluded, but that no staff had been trained on screening for illness at this point.
Plan of Correction:	We will have staff take the Daily Health Observation Training.
Standard #:	63.2(17)-1716-B-5
Description:	Based on interview, the center failed to implement the procedure that ensures that all areas of the premises accessible to children are free of obvious injury hazards, including providing and maintaining sand or other cushioning material under playground equipment. Evidence: The playground equipment, including slides, climbing wall and swings were placed on the bare ground. The playground equipment did not have cushioning material under it.
Plan of Correction:	We will decide what cushioning material to add to the playground and place it under the playground equipment.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on review of five records and interview, the center did not obtain satisfactory results of the finger-print based national criminal background check for one staff prior to employment, and did not obtain satisfactory results of the fingerprint-based national criminal background check by 09/30/2018 for four staff hired prior to 1/22/2018. Evidence: The records for Staff #1 (hire date 01/08/2013), Staff #2 (hire date 12/2017), Staff #3 (hire date 01/2019), Staff #4 (hire date 08/28/06) and Staff #5 (hire date 06/20/17) did not contain satisfactory results of the finger-print based national criminal background check. Staff #1, Staff#2, Staff #3, Staff #4 and Staff #5 were observed working alone with the children during the inspection. A member of management confirmed this information while the licensing inspector was on site.
Plan of Correction:	We will call the Office of Background Investigations and get our ID number and schedule appointments for the staff to obtain the national background checks.