VIRGINIA DEPARTMENT OF SOCIAL SERVICES

New Life Assembly of God
9 Mahan Road
Farmville, VA 23901
(434) 392-6549

VDSS Contact: Molly Muscat (804) 588-2367

Inspection Date: Aug. 8, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 63.2(17) License & Registration Procedures

Technical Assistance:

A copy of new requirements for Religious Exempt Child Day Centers that became effective as of July 1, 2019 was left with a member of management during the inspection.

Comments:

An unannounced monitoring inspection was conducted Thursday, August 8, 2019 to determine the center's compliance with religious exempt requirements. The inspection was initiated at approximately 10:20 AM and concluded at approximately 1:00 PM. A total of 11 children were being supervised by three staff members during the inspection. The required staff-to-child ratios were being followed. Children were observed having water play outside, eating snack and lunch, taking bathroom breaks and washing hands and resting at naptime. All areas of the center were inspected including the classrooms, hallways, bathroom and outdoor play area. Five children?s records and three staff records were reviewed. A member of management stated transportation is not provided. Policies and procedures were discussed and information disclosed to parents, guardians and public were reviewed. Violations were cited during the inspection. See the violation notice for additional information. If you have any questions, please contact the licensing inspector at (804) 662-9790.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on review of three staff records, the center did not ensure that all staff and volunteers had a sworn statement of affirmation prior to the beginning of employment and a search of the central registry within the first 30 days of employment or volunteering. Evidence: 1. The records for Staff #1 (hire date 09/17), Staff #2 (hire date 05/19) and Staff #3 (hire date 09/19/17) did not contain central registry results. 2. The record for Staff #2 (hire date 05/19) did not contain a completed sworn statement. 3. Staff #1, Staff #2 and Staff 3 were observed working alone with the children during the inspection. 4. Staff #1 confirmed this information while the licensing inspector was on site.
Plan of Correction:	Within the next 10 days, all staff will complete the central registry request forms and sworn statement. A copy of the completed background checks will be sent to the licensing inspector.
Standard #:	63.2(17)-1716-A
Description:	Based on interview and documentation review, the center did not disclose in writing to the parents or guardians of the children in the center the fact that it is exempt from licensure and the qualifications of the personnel employed. Evidence: During the inspection, information given to parents or guardians was reviewed. The documents did not contain information regarding the center being exempt from licensure and qualifications of personnel. Staff #1 stated she was not aware of this being a requirement.
Plan of Correction:	The model form that was left by the licensing inspector will be completed and given to the current families and added to all packets given to future families that enroll to attend the center.
Standard #:	63.2(17)-1716-A-4
Description:	Based on review of three staff records, the center did not obtain the required annual staff health report for two staff members. Evidence: 1. The record for Staff #1 contained a staff health report dated 10/02/17. The staff health report expired on 10/02/18. 2. The record for Staff #3 contained a staff health report dated 09/19/17. The staff health report expired on 09/19/18.
Plan of Correction:	A staff health report may have been completed for all the staff but it could not be located during the inspection. If the forms cannot be located a new staff health report for staff will be obtained.
Standard #:	63.2(17)-1716-A-6
Description:	Based on review of documentation and interview, the center did not describe in written statement to parents or guardians and made available to general public aspects regarding the center's operations concerning physical facilities, enrollment capacity, food services, health requirements for staff and public liability insurance. Evidence: During the inspection, the licensing inspector reviewed documentation that is given to parents and guardians. The information reviewed did not contain information describing physical facilities, enrollment capacity, food services, health requirements for staff and public liability insurance. Staff #1 stated she was not aware it was a requirement to have this information available in writing.
Plan of Correction:	The model form that was left by the licensing inspector will be completed and given to the current families and added to all packets given to future families that enroll to attend the center.
Standard #:	63.2(17)-1716-A-8
Description:	Based on review of three staff records and interview, the center did not ensure a person trained and certified in first aid and cardiopulmonary resuscitation (CPR) were present at the child day center whenever children were present or at any other location in which children attending the child day center were present. Evidence: During the inspection, there were 11 children present in the center being supervised by Staff #1, Staff #2 and Staff #3. The record for Staff #1 contained a first aid and cardiopulmonary resuscitation (CPR) card indicating the certification expired October 2018. Staff #1 stated she had been trying to schedule a class to get staff first aid and CPR trained. Staff #1 verified that the staff present in the center did not have current first aid and CPR certification.
Plan of Correction:	We have been trying to locate someone who can provide the training for the staff. We will reach out to the community and schedule the first aid and CPR training for the staff.
Standard #:	63.2(17)-1716-B-3
Description:	Based on a review of three staff records and interview, the center did not ensure there was at least one staff member present that had been trained to conduct daily simple health screenings to exclude children as necessary. Evidence: During the inspection, the licensing inspector reviewed three staff records. Daily Health Screening training was not observed in the documentation presented to the inspector. The licensing inspector asked staff if the center had a procedure for ensuring that a daily simple health screening and exclusion of sick children is implemented. Staff #1 stated that sick children are excluded, but that no staff had been trained on screening for illness at this point.
Plan of Correction:	We will complete the online training for the staff to meet this requirement.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on review of three staff records and interview, the center did not obtain satisfactory results of the finger-print based national criminal background check for one staff prior to employment, and did not obtain satisfactory results of the fingerprint-based national criminal background check by 09/30/2018 for two staff hired prior to 1/22/2018. Evidence: 1. The records for Staff #1 (hire date 09/2017) and Staff #3 (hire date 09/19/2017) did not contain satisfactory results of the finger-print based national criminal background check. Staff hired prior to 01/22/2018 was required to have the results of the national criminal background check by 09/30/2018. 2. The record for Staff #2 (hire date 05/2019) did not contain satisfactory results of the finger-print based national criminal background check. Staff hired after 01/22/2018 were required to have the results of the national criminal background check prior to being hired. 3. Staff #1 stated the church conducted national background checks but they were not the ones required to be completed by the Virginia Department of Social Services.
Plan of Correction:	Within the next 10 days, all staff will have an appointment scheduled to complete the finger-print based national criminal background check. Proof of the appointments will be sent to the licensing inspector.
Standard #:	63.2(17)-1720.1-B-3
Description:	Based on review of three staff records and interview, the center did not request an out-of-state child abuse and neglect search for one staff member who resided outside of VA within the past five years. Evidence: The record for staff 1 (hire date 09/2017) did not request an out-of-state child abuse and neglect search for the state Staff #1 had lived in within the last five years. Staff #1 stated an out-of-state child abuse and neglect search had not been requested as of 08/08/2019.
Plan of Correction:	An out of state child abuse and neglect search will be requested from the other state within the next 10 days. Proof will be submitted to the licensing inspector.