VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Williamsburg Christian Academy
101 Schoolhouse Lane
Williamsburg, VA 23188
(757) 378-2304

VDSS Contact: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: Aug. 21, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 63.2(17) License & Registration Procedures

Comments:

An unannounced monitoring inspection was conducted on August 21, 2019 from approximately 12:15pm-3:00pm. There were no children present during the inspection. There were staff members present participating in Preservice Training. The gymnasium, a library and media center, three classrooms and the outdoor playground area were inspected. The center does not offer transportation. Five staff records and five children's records were reviewed.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on record review, in two of five staff records reviewed, the center did not ensure that staff a completed sworn statement or affirmation before employment. Evidence: The Administrative Assistant to the Head of School confirmed that there was no documentation of a completed sworn statement or affirmation for Staff #2 and Staff #5.
Plan of Correction:	The staff members completed the required sworn statements while the licensing inspector was present.
Standard #:	63.2(17)-1716-A
Description:	Based on observation and inspection of the facility, the center did not post in a visible location on the premises, the fact that it is exempt form licensure. Evidence: The Administrative Assistant to the Head of School confirmed that the center had not posted in a visible location on the premises that the school was exempt from licensure.
Plan of Correction:	We will have a notice posted in the front office window that will state that we are religiously exempt for all families to see.
Standard #:	63.2(17)-1716-A-6
Description:	Based on inspection of the facility, the center had not provided all required information in a written statement to the parents or guardians of the children in the center and made available to the general public. Evidence: The Administrative Assistant to the Head of School confirmed that the center had not provided the enrollment capacity, the health requirements for staff and public liability insurance information in writing to the parents/guardians and made available to the general public.
Plan of Correction:	The information was provided in writing to the parents, guardians and made available to the general public on the school's website while the licensing inspector was present.
Standard #:	63.2(17)-1716-B-7
Description:	Based on inspection of the facility, the center had not established and implemented all required procedures relative to reports of serious injury or death of children attending the child day center. Evidence: The Administrative Assistant to the Head of School confirmed that the center had not established and implemented the following procedures: 1. Ensuring that all incidents involving serious physical injury to or death of children attending the child day center are reported to the Commissioner. 2. Reports of serious physical injuries, which shall include any physical injuries that require an emergency referral to an offsite health care professional or treatment in a hospital, shall be submitted annually. 3. Reports of deaths shall be submitted no later than one business day after the death occurred.
Plan of Correction:	The Principal of Preschool and Lower School will establish the procedures for all staff members.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review, in five of five staff records reviewed, the center did not ensure that staff submit to fingerprinting as required. Evidence: The Administrative Assistant to the Head of School confirmed that the following staff members did not have fingerprint results prior to employment or by September 30, 2018: 1. Staff #1 date of hire 1/3/12-fingerprint results dated 7/30/19 2. There were no fingerprint results documentation for Staff #2 date of hire 8/27/16; Staff #3 date of hire 8/17/15; Staff #4 date of hire 8/28/17 & Staff #5 date of hire 1/2/12
Plan of Correction:	The staff members requested fingerprint appointments through the appropriate agency while the licensing inspector was present and supplied required evidence during the inspection.