VIRGINIA DEPARTMENT OF SOCIAL SERVICES

First Baptist Church of Ashland
800 Thompson Street
Ashland, VA 23005
(804) 214-3756

VDSS Contact: Florence Martus (804) 389-0157

Inspection Date: Sept. 16, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-665 INTRODUCTION 22VAC40-665 ADMINISTRATION 22VAC40-665 STAFF QUALIFICATIONS & TRAINING 22VAC40-665 PHYSICAL PLANT 22VAC40-665 STAFFING & SUPERVISION 22VAC40-665 PROGAMS 22VAC40-665 SPECIAL CARE PROVISIONS & EMERGENCIES 22VAC40-665 SPECIAL SERVICES

Comments:

An unannounced Subsidy Health & Safety inspection was conducted Monday, September 16, 2019 to determine the center's compliance with Subsidy Health and Safety vendor requirements. The inspection was initiated at approximately 10:00 AM and concluded at approximately 2:00 PM. A total of 51 children were present during the inspection and the following staff to child ratios were observed: Infants I: 3 children and 1 staff Infants II: 5 children and 2 staff Toddlers: 6 children and 2 staff Twos: 9 children and 2 staff Threes: 10 children and 1 staff Pre-K I: 10 children and 1 staff Pre-K II: 8 children and 1 staff School Age children were not present during the inspection. Children were observed playing with toys, playing outside, creating collages from magazines, having books read to them, playing with Play-Doh, building with blocks, washing hands and taking bathroom breaks, eating lunch and resting at nap time. Five children?s records and five staff records were reviewed. Violations were cited during the inspection. See the violation notice for additional information. If you have any questions, please contact the licensing inspector at (804) 662-9790.

Violations:

Standard #:	22VAC40-665-520-B-4
Description:	Based on the review of five children's records, the vendor did not obtain the required information for one child. Evidence: The record for Child #3 did not contain the address of the emergency contact designated by the parent to contact in case of an emergency and the parent cannot be reached.
Plan of Correction:	An email was sent requesting the information while the licensing inspector was on site.
Standard #:	22VAC40-665-530-2-a-1
Description:	Based on review of five staff records and interview, the vendor did not obtain satisfactory results of the finger-print based national criminal background check for one staff prior to beginning employment. Evidence: The record for Staff #5 (hire date 09/03/2019) contained satisfactory results of the finger-print based national criminal background check dated 09/13/2019.
Plan of Correction:	We will ensure that no staff begins working prior to receiving the results of the criminal record background check.
Standard #:	22VAC40-665-560-A
Description:	Based on the review of five children's records, the vendor did not obtain documentation of the immunizations required by the State Board of Health for one child before the child attended the center. Evidence: The record for Child #3 (first day of attendance 08/12/19) did not have documentation of immunizations. A member of management confirmed this information while the inspector was on site. The parent handbook states ?immunization records are due prior to the first day of attendance?.
Plan of Correction:	We have previously requested this information from the parent. An email was sent while the licensing inspector was on site requesting the information again.
Standard #:	22VAC40-665-620-A
Description:	Based on observation, the vendor did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. If a key is used, the key shall not be accessible to children. Evidence: The cabinet in the Pre-K II classroom contained cleaning products. The cabinet did not contain a safe locking method.
Plan of Correction:	Corrected during the inspection.
Standard #:	22VAC40-665-650-E
Description:	Based on interview, the vendor did not develop and implement a written policy and procedure that describes how the vendor will ensure that each group of children receives care by consistent staff or team of staff members. Evidence: A member of management stated there has not been a policy developed for care by consistent staff or team of staff members.
Plan of Correction:	We were not aware of this requirement. A policy was being written while the licensing inspector was on site.
Standard #:	22VAC40-665-740-B-3-d
Description:	Based on observation, the center did not ensure that disposable diapers shall be disposed in a leak-proof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. Evidence: The trash can in the Toddler Room required the top to be lifted open to dispose of diapers. A member of management stated the foot operated trash can had broken.
Plan of Correction:	We will buy a foot operated trashcan.