VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Rejoice Christian Center Ministries
2713 & 2715 Byron Street
Active Minds Daycare and Learning Center
Richmond, VA 23223
(804) 225-8557

VDSS Contact: Florence Martus (804) 389-0157

Inspection Date: Dec. 30, 2019 and Jan. 2, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-665 ADMINISTRATION 22VAC40-665 STAFF QUALIFICATIONS & TRAINING 22VAC40-665 STAFFING & SUPERVISION 22VAC40-665 PROGAMS 22VAC40-665 SPECIAL CARE PROVISIONS & EMERGENCIES 22VAC40-665 SPECIAL SERVICES

Technical Assistance:

N/A

Comments:

On December 19, 2019, the Department received a self-reported concern for an incident that occurred on December 19, 2019 regarding supervision. The licensing inspector and a representative from a local agency were on site conducting an unannounced subsidy inspection on December 30, 2019 from approximately 10:00 AM until 11:35 AM and on January 2, 2020 from approximately 3:00 PM until 4:00 PM. While on site, interviews with staff were conducted, observations were made and documentation was reviewed. Additional interviews were conducted on January 28, 2020. Based on the information gathered during the investigation, the preponderance of evidence supports violations of subsidy health and safety requirements. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and returned it to me within five business days from today. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). If you have questions regarding this inspection, please contact the licensing inspector at 804-662-9790.

Violations:

Standard #:	22VAC40-665-810-G
Description:	Based on staff interviews and documentation review, the vendor did not ensure staff verify that all children have been removed from the vehicle at the conclusion of any trip. Evidence: During the December 30, 2019 and January 2, 2020 inspections, the following was determined: 1. Two staff stated on December 19, 2019 between approximately 7:05 AM to 7:20 AM, Child A (three years of age) was left on the center?s bus. 2. Staff #1 reported on the morning of December 19, 2019, she picked up children on her morning bus run and arrived at the center between 7:05 AM and 7:10 AM. Staff #1 stated, "I was running late. There was some chaos at the center because of an angry parent. The parent was upfront and I went to get [Staff #2] to talk to the parent. Another staff said [Staff #1] you left a kid on the bus?. 3. Staff #2 stated ?[Witness #1] and I went outside to the bus and [Child A] was alone on the bus, crying. The bus was parked in front of the building and the doors on the bus were left cracked open. 4. The transportation attendance log for the morning of Thursday December 19, 2019 indicated there were seven children being transported on the bus. Child A was documented as getting on the bus at 6:41 AM.
Plan of Correction:	Each driver has a transportation log for home/school morning pickup from home. Departure time from center is recorded. An X is placed if the child is absent from the bus/van. Children are placed on bus/van (older in back and younger in the front). Morning Arrival at the Center. Driver counts children when they arrive. Management receives count from dicer as they receive children. Driver hits the button and walks the bus from back to front to ensure no children are left on the bus/van. Management double checks the bus/van before driver secures the bus/van. Van/Bus ride to school. Driver count children before they get on the bus/van. Children are counted as they arrive at each school. Arrival back to center after morning school run. Driver hits button and walks from back to front to checks for children. Management double checks bus/van for children before driver secures bus/van. Van/Bus ride from school. A count is done of children picked up from school. Management gets count and receives children. Driver hits the button and walks from back to front, checking the bus for children. Management double checks bus/van for children before driver secures the bus/van. Evening drop off and back to the center. Driver and management count children riding home. Driver writes down the time each child arrive home. Driver writes down time they arrived back to the center. Driver hits the button and walks from back to front checking the bus for children. Management double checks the bus/van for children before the driver secures the bus. Management and drivers will be responsible implementing this plan.
Standard #:	22VAC40-665-650-H
Description:	Based on staff interviews and documentation review, the vendor did not ensure children less than 10 years of age shall always be within actual sight and sound supervision of staff. Evidence: During the December 30, 2019 and January 2, 2020 inspections, the following was determined: 1. Two staff stated on December 19, 2019 between approximately 7:05 AM to 7:20 AM, Child #1 (three years of age) was left on the center?s bus. 2. Staff #1 reported on the morning of December 19, 2019, she picked up children on her morning bus run and arrived at the center between 7:05 AM and 7:10 AM. Staff #1 stated, "I was running late. There was some chaos at the center because of an angry parent. The parent was up front, and I went to get [Staff #2] to talk to the parent. I usually count as the kids get off the bus and usually walk to the back and make sure everyone is off. That morning I was in a rush and thought [Child #1] got off the bus with the rest of the kids. Another staff said [Staff #1] you left a kid on the bus?. 3. Staff #2 stated ?[Witness #1], a parent with a child at the center, came in and said I heard a baby crying in the parking lot. [Witness #1] and I went outside to the bus and [Child #1] was alone on the bus, crying. The bus was parked in front of the building and the doors on the bus were left cracked open. [Witness #1] opened the door and got [Child #1] off the bus. I know it was after 7:19 AM because [Witness #1] clocked her child in at the center at 7:19 AM. 4. The transportation attendance log for the morning of Thursday December 19, 2019 indicated there were seven children being transported on the bus. Child A was documented as getting on the bus at 6:41 AM.
Plan of Correction:	Each driver has a transportation log for home/school morning pickup from home. Departure time from center is recorded. An X is placed if the child is absent from the bus/van. Children are placed on bus/van (older in back and younger in the front). Morning Arrival at the Center. Driver counts children when they arrive. Management receives count from dicer as they receive children. Driver hits the button and walks the bus from back to front to ensure no children are left on the bus/van. Management double checks the bus/van before driver secures the bus/van. Van/Bus ride to school. Driver count children before they get on the bus/van. Children are counted as they arrive at each school. Arrival back to center after morning school run. Driver hits button and walks from back to front to checks for children. Management double checks bus/van for children before driver secures bus/van. Van/Bus ride from school. A count is done of children picked up from school. Management gets count and receives children. Driver hits the button and walks from back to front, checking the bus for children. Management double checks bus/van for children before driver secures the bus/van. Evening drop off and back to the center. Driver and management count children riding home. Driver writes down the time each child arrive home. Driver writes down time they arrived back to the center. Driver hits the button and walks from back to front checking the bus for children. Management double checks the bus/van for children before the driver secures the bus. Management and drivers will be responsible implementing this plan.