VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ocran United Methodist Church
20221 Cox Road
Sutherland, VA 23885
(804) 733-2995

VDSS Contact: Molly Muscat (804) 588-2367

Inspection Date: March 12, 2020

Complaint Related: No

Comments:

An unannounced monitoring inspection was conducted on Thursday, March 12, 2020 to determine the center's compliance with religious exempt requirements. The licensing inspector was on site from approximately 9:30 AM until 12:15 PM. The following ratios were observed with a total of 16 children present during the inspection: Twos - 4 children with 2 staff Threes - 4 children with 2 staff Fours - 8 children with 2 staff Children were also observed playing with singing, playing with toys, playing in centers, coloring, learning about the letter ?Tt? and eating snack. All areas used by children were inspected to include the classrooms, hallways, bathrooms and outdoor play areas. During the inspection, five children's records and six staff records were reviewed. Policies and procedures were discussed and information disclosed to parents, guardians and public was reviewed. The results of the inspection were reviewed during an exit interview with a member of management. Violations were cited during the inspection. See the violation notice for additional information. The provider must send documentation to the licensing inspector that the background checks have been requested no later than 10 days following this notification dated 03/12/2020. If you have any questions, please contact the licensing inspector at (804) 662-9790.

Violations:

Standard #:	22VAC40-191-40-D-2
Description:	Based on review of six staff records, the center did not ensure that all staff and volunteers had a sworn statement or affirmation prior to the beginning of employment and a search of the central registry within the first 30 days of employment or volunteering. Evidence: 1. The records for Staff #1 (hire date 09/4/19), Staff #2 (hire date 09/13), Staff #3 (hire date 09/13), Staff #4 (hire date 09/13), Staff #5 (hire date 09/14/19) and Staff #6 (hire date 09/13) did not contain central registry results. 2. The records for Staff #1 (hire date 09/4/19), Staff #3 (hire date 09/13) and Staff #5 (hire date 09/14/19) did not contain a completed sworn statement. 3. A member of management confirmed this information while the licensing inspector was on site.
Plan of Correction:	Have staff complete fingerprints earlier in the year.
Standard #:	22VAC40-191-40-D-2
Description:	Based on review of six staff records, the center did not ensure that all staff and volunteers had a sworn statement or affirmation prior to the beginning of employment and a search of the central registry within the first 30 days of employment or volunteering. Evidence: 1. The records for Staff #1 (hire date 09/4/19), Staff #2 (hire date 09/13), Staff #3 (hire date 09/13), Staff #4 (hire date 09/13), Staff #5 (hire date 09/14/19) and Staff #6 (hire date 09/13) did not contain central registry results. 2. The records for Staff #1 (hire date 09/4/19), Staff #3 (hire date 09/13) and Staff #5 (hire date 09/14/19) did not contain a completed sworn statement. 3. A member of management confirmed this information while the licensing inspector was on site.
Plan of Correction:	Will have staff complete paperwork and comply.
Standard #:	63.2(17)-1716-A
Description:	Based on interview, documentation review and inspection of the facility, the center did not disclose in writing to the parents or guardians of the children in the center the qualifications of the personnel employed. Evidence: During the inspection conducted on March 12, 2020, the licensing inspector asked a member of management if the information regarding the center being exempt from licensure and qualifications of personnel were disclosed to parents or guardians in writing. The staff member stated she was not aware of this being a requirement. The documents reviewed by the licensing inspector that were posted in the facility and distributed to the parents and guardians did not contain this information.
Plan of Correction:	Will add to handbook.
Standard #:	63.2(17)-1716-A-6
Description:	Based on review of documentation and interview, the center did not describe in written statements to parents of guardians and made available to general public aspects regarding the center?s operations concerning physical facilities and health requirements for staff. Evidence: During the inspection conducted on March 12, 2020, the licensing inspector asked a member of management if the information regarding the center being exempt from licensure and qualifications of personnel were disclosed to parents or guardians in writing. The staff member stated she was not aware of this being a requirement. The documents reviewed by the licensing inspector that were posted in the facility and distributed to the parents and guardians did not contain this information.
Plan of Correction:	Will add to handbook.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on review of six staff records and interview, the center did not obtain satisfactory results of the finger-print based national criminal background check for one staff prior to employment. Evidence: The record for Staff #5 (hire date 09/14/19) contained satisfactory results of the finger-print based national criminal background check dated 09/23/2019. A member of management confirmed this information while the licensing inspector was on site.
Plan of Correction:	Not available online. Contact Inspector for more information.