VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Afton Christian School
300 Maple Avenue
Waynesboro, VA 22980
(540) 456-6853

VDSS Contact: Michelle Argenbright (540) 848-4123

Inspection Date: July 11, 2022

Complaint Related: No

Areas Reviewed:

22.1 Religious Exempt; Background Checks Code; Carbon Monoxide 32.1 Report by person other than physician 54.1 Must be MAT Certified. 63.2 Child abuse and neglect 8VAC20-770 Background Checks

Comments:

An unannounced code compliance inspection was initiated on 7/11/2022 and concluded on 7/11/2022 from 10:20 AM to 11:45 PM. There were 19 children present, ranging in ages from five to 11, with 4 staff. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, procedures and medication. A total of three children?s records and five staff?s records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the facility.

Violations:

Standard #:	22.1-289.031-A
Description:	Based on a review of the parent handbook and interview, the center failed to provide a written disclosure to parents that includes information regarding the fact the center is exempt from licensure, the qualifications of personnel and failed to post the fact that the center is exempt from licensure in a visible location on the premises. Evidence: 1. The administrator provided all documentation given to parents. The documentation did not contain the center's exempt status and qualifications of personnel. 2. During the walk through of the center the exempt status of the facility was not seen posted.
Plan of Correction:	Exemption letter posted at visible location.
Standard #:	22.1-289.031-A-4
Description:	Based on record review and interview, the center failed to ensure each staff member has been certified by a physician, physician assistant, or nurse practitioner to be free from any disability which would prevent him from caring for children under his/her supervision prior to the first day working with children. Evidence: The administrator stated they do not have a staff health report for staff 5. Staff 5's start date was 6/6/22.
Plan of Correction:	Staff 5 has submitted staff health report to physician on 7/14/22. Will submit completed form to licensure upon receipt.
Standard #:	22.1-289.031-A-6
Description:	Based on a review of the parent handbook and interview, the center failed to provide a written disclosure to parents and guardians of the children in the center and the general public that includes information regarding the enrollment capacity, health requirements of staff and public liability insurance. Evidence: The administrator provided all documentation given to the parents. The documentation did not include the enrollment capacity, health requirements of staff and public liability insurance.
Plan of Correction:	The handbook has been updated to include an open letter to parents to include information regarding enrollment capacity, health requirements of staff and public liability insurance.
Standard #:	22.1-289.031-B-3
Description:	Based on record review and interview, the center failed to establish and implement a procedure in which a daily health screening and exclusion of sick children by a person trained to perform such a screening is conducted daily. Evidence: 1. Staff 2 (director) stated they do not have a procedure in which a daily health screening and exclusion of sick children by a person trained to perform such a screening is conducted daily. 2. Staff 1 stated no staff are trained in daily health screening.
Plan of Correction:	The director will complete CCWA online training for child care providers by 7/21. Link provided to director 7/14/22. She will train each staff member. Health log provided to director.
Standard #:	22.1-289.031-B-6
Description:	Based on record review and interview, the center failed to establish and implement a procedure to ensure that all staff are able to recognize the signs of child abuse and neglect. Evidence: 1. Staff 1 stated no staff have been trained in recognizing the signs of child abuse and neglect. 2. Staff 2 stated she completed training in recognizing the signs of child abuse and neglect before being hired to work in the summer program.
Plan of Correction:	Each staff member will complete child abuse training. Link emailed to staff on 7/14 to complete child abuse training by 7/21.
Standard #:	22.1-289.035-B-2
Description:	Based on record review and interview, the center failed to obtain fingerprint-based criminal history check determination letters prior to the first day of employment. Evidence: 1. Per the administrator no staff have fingerprint-based criminal history checks. 2. Per the administrator the start dates for each staff are as follows: staff 1's start date 11/15/21, staff 2's start date 6/6/22, staff 3's start date 6/6/22, staff 4's start date 11/15/21 and staff 5's start date 6/6/22.
Plan of Correction:	Each staff will schedule fingerprint screening appointments. Appointments are scheduled between 7/14 and 7/19. Final reports to be forwarded to licensure upon receipt.
Standard #:	8VAC20-770-40-D-2
Description:	Based on record review and interview, the center failed to have staff sign a sworn disclosure statement prior to the first day of employment and have a completed central registry record check by the end of the 30th day of employment. Evidence: 1. The administrator stated central registry background checks have not been completed for any staff and no staff have completed a sworn statement. 2. Per the administrator the start dates for each staff are as follows: staff 1's start date 11/15/21, staff 2's start date 6/6/22, staff 3's start date 6/6/22, staff 4's start date 11/15/21 and staff 5's start date 6/6/22.
Plan of Correction:	In the future new staff will be required to complete sworn statements and paperwork for central registry upon hire. The central registry paperwork will be uploaded to portal within the first seven days of employment. Within 30 days after employment if the central registry results have not been received the office administrator will follow up and document the file. The sworn disclosure statements have been distributed to staff and completed documents will be kept in each staff's file. Central registry record input is in process in the portal and once notarized will be loaded to portal.