VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Solid Rock Baptist Church
1340 Gust Lane
Chesapeake, VA 23323
(757) 485-9433

VDSS Contact: Rene Old (757) 404-1784

Inspection Date: Dec. 2, 2022

Complaint Related: No

Areas Reviewed:

22.1 Religious Exempt; Background Checks Code; Carbon Monoxide 32.1 Report by person other than physician 54.1 Must be MAT Certified 63.2 Child abuse and neglect 8VAC20-770 Background Checks 8VAC20-790 Subsidy Program Vendor Requirements for Child Day Center 22.1 Background Checks Code 32.1 Report by person other than physician 63.2 Child abuse and neglect 8VAC20-790 Subsidy Program Vendor Requirements for Child Day Centers

Technical Assistance:

The inspector reviewed the Subsidy Program Vendor Requirements and the ChildCareVA website with the administrator. Background check requirements discussed.

Comments:

An unannounced subsidy health and safety inspection was conducted on 12/02/2022 from 10:50 am - 12:01 pm. The inspector returned to complete the inspection at 1:01 pm and departed at 3:05 pm. At the time of entrance there were 8 preschool children in care with one staff. Two school age children arrived at approximately 2:45 pm at which time there were three staff present with a total of 10 children. Children were observed during morning program time and nap. The violations are listed on the violation notice issued to the facility.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on record review and interview, the vendor failed to ensure that all employees shall undergo a background check every five years. Evidence: 1. The central registry check for staff 4 was conducted on 10/13/2017. a. Staff 4 confirmed an updated central registry check had not been obtained.
Plan of Correction:	The administrator stated that an updated central registry check will be requested.
Standard #:	8VAC20-770-40-D-2
Description:	Based on record review and interview, the vendor failed to ensure that prospective employee, volunteer, or any other person who is expected to be alone with one or more children enrolled in the religious exempt child day center shall have a completed sworn statement or affirmation before employment or commencement of service at the facility and a search of the central registry within 30 days of employment or commencement of service. Evidence: 1. Staff 1, hire date 10/2018, lacks a central registry check. 2. Staff 2, hire date 09/2022, lacks a central registry check. 3. Staff 3, hire date 09/10/2021, lacks a central registry check. a. Staff 3 additionally lacks a completed sworn statement or affirmation. 4. Staff 4, hire date approximately 09/2013, lacks a completed sworn statement or affirmation. 5. Staff 4 confirmed that these background checks were not on file.
Plan of Correction:	The administrator stated that central registry checks will be requested and missing sworn statements will be completed by staff.
Standard #:	8VAC20-790-540-B
Description:	Based on record review and interview, the vendor failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 1 lacked the following required information: a. Home address and phone number for one parent; b. proof of the child's identity and age; c. A written statement that the vendor will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested. 2. The enrollment record for child 2 lacked the following required information: a. A written statement that the vendor will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested.
Plan of Correction:	The administrator stated that revised and updated information will be added to children's records.
Standard #:	8VAC20-790-550-1
Description:	Based on record review and interview, the vendor failed to ensure that staff records contained all of the required elements. Evidence: 1. The staff files for staff 1, staff 2 , staff 3 and staff 4 lacked documentation of verification of age and date of employment or volunteering. 2. Administrative staff confirmed this information was not documented in staff records.
Plan of Correction:	The administrator stated that missing information will be added to staff records.
Standard #:	8VAC20-790-560-A
Description:	Based on record review and interview, the vendor failed to ensure that staff shall be evaluated by a health professional and be issued a statement that the individual is determined to be free of communicable tuberculosis (TB). Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. Evidence: 1. Documentation of a TB screening was not on file for staff 1, staff 2, staff 3, and staff 4. 2. Administrative staff confirmed that a screening for TB had not been obtained for any of these staff.
Plan of Correction:	All staff will obtain a TB screening.
Standard #:	8VAC20-790-580-A
Description:	Based on record review and interview, the vendor failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Child 1 is not adequately immunized based on written documentation from the child's physician. a. The physician provided a written statement on 04/01/2022, that child 1 was inadequately immunized. 2. Administrative staff confirmed that an updated immunization record had not been obtained for child 1.
Plan of Correction:	The administrator stated that the parent will be asked to provide a current immunization record.
Standard #:	8VAC20-790-600-B
Description:	Based on record review and interview, the vendor failed to ensure that within the first 90 days of employment or subsidy vendor approval all staff who work directly with children shall complete Virginia Preservice Training for Child Care Staff. Evidence: 1. Staff 3, hire date 09/10/2021, has not completed Virginia Preservice Training for Child Care Staff. 2. Administrative staff verified that staff 3 had not completed this training.
Plan of Correction:	The administrator stated that this staff is about half way through with this training and will complete within the week.
Standard #:	8VAC20-790-600-C
Description:	Based on record review and interview, the vendor failed to ensure that orientation training for staff shall be completed on the following facility specific topics prior to the staff member working alone with children and within seven days of the date of employment or the date of subsidy vendor approval. Evidence: 1. Documentation to demonstrate that staff 1, staff 2, staff 3 and staff 4 have received and completed orientation training was not available. 2. Administrative staff verified that staff had not completed orientation training.
Plan of Correction:	The administrator stated that all staff have been trained on center policies however, this training was not documented. Training will be documented and any missing policies will be provided to staff.
Standard #:	8VAC20-790-600-D-1
Description:	Based on record review, the vendor failed to ensure that staff obtain within 90 days of employment or subsidy vendor approval current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Evidence: 1. Staff 3, hire date 09/10/2021, lacks current CPR certification.
Plan of Correction:	The administrator will schedule a class for all staff to obtain current CPR and First Aid certification.
Standard #:	8VAC20-790-600-D-2
Description:	Based on record review, the vendor failed to ensure that staff obtain within 90 days of employment or subsidy vendor approval current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff 3, hire date 09/10/2021, lacks current first aid certification.
Plan of Correction:	The administrator stated that a current First Aid class will be scheduled within 30 days for all staff needing this certification.
Standard #:	8VAC20-790-600-I
Description:	Based on record review and interview, the vendor failed to ensure that there shall be at least one staff on duty who has obtained within the last three years instruction in performing a daily health observation of children. Evidence: 1. None of the staff present during the inspection had obtained daily health observation training. 2. Administrative staff confirmed that none of the staff had completed daily health observation training.
Plan of Correction:	The administrator stated that a class will be scheduled for daily health observation training.
Standard #:	8VAC20-790-630-C-2
Description:	Based on observation, the center failed to ensure that electrical outlets shall have protective covers that are of a size that cannot be swallowed by children. Evidence: Two electrical outlets in the preschool classroom and one outlet in the hallway ( beside the children's restroom) lacked a protective cover.
Plan of Correction:	Outlets were added during the inspection.
Standard #:	8VAC20-790-640-A
Description:	Based on observation, the center failed to ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. A can of spray disinfectant was observed sitting on the sink counter in the children's restroom. a. The product contained multiple warnings on the label indicating the contents as hazardous.
Plan of Correction:	The disinfectant spray was locked up during the inspection.
Standard #:	8VAC20-790-660
Description:	Based on observation, the vendor failed to provide and maintain sand or other cushioning material under playground equipment. Evidence: 1. A swing set, containing 6 swings, lacked sand or other cushioning material under the swings. a. The swing set had been placed over grass which is not considered a resilient surface. 2. The outdoor fixed play structure and three little tikes climbing cubes lacked sand or other cushioning material under the equipment. a. Outdoor carpet had been place under this equipment. Dirt was under the area of carpet pulled away for review by the inspector. b. Outdoor carpet does not meet the definition of resilient surfacing.
Plan of Correction:	The administrator stated that resilient surfacing will be added for all outdoor play equipment. The administrator stated that there was mulch under the fixed outdoor play structure when the carpeting was installed.
Standard #:	8VAC20-790-670-E
Description:	Based on interview, the vendor failed to develop and implement a written policy and procedure that describes how the vendor will ensure that each group of children receives care by consistent staff or team of staff members. Evidence: Administrative staff stated a consistent care policy had not been written.
Plan of Correction:	The administrator stated that a consistent care policy will be written.
Standard #:	8VAC20-790-780-C-2
Description:	Based on observation, the vendor failed to ensure there was one working, battery - operated radio. Evidence: The radio lacked working batteries.
Plan of Correction:	New batteries will be obtained for the radio.
Standard #:	8VAC20-790-790-B-3
Description:	Based on policy review, the vendor failed to ensure that written lockdown procedures contain all of the required elements. Evidence: The written lockdown procedures for the facility lack continuity of operations procedures to ensure that essential functions are maintained during an emergency.
Plan of Correction:	The administrator stated that the written lockdown plan will be updated to include continuity of operations.
Standard #:	8VAC20-790-790-C
Description:	Based on observation and interview, the vendor failed to ensure that shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. Evidence: 1. Shelter-in-place procedures were not posted on the facility evacuation map. 2. Administrative staff verified that shelter-in-place procedures had not been added to the evacuation map.
Plan of Correction:	The administrator stated that shelter-in-place procedures will be added to the posted evacuation map.
Standard #:	8VAC20-790-790-D
Description:	Based on observation and interview, the vendor failed to ensure that A 911 or local dial number for police, fire, and emergency medical services and the number of the regional poison control center shall be posted in a visible and conspicuous place. Evidence: 1. The phone number for poison control, 911 and/or local police were not posted near a phone in the facility. 2. Administrative staff confirmed these emergency numbers were not posted.
Plan of Correction:	Emergency phone numbers will be added to an area near the phone.