VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ms. Raquel Owens
3511 Pierce Street
Portsmouth, VA 23703
(757) 753-8140

VDSS Contact: Emily Walsh (757) 404-2575

Inspection Date: July 15, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 22VAC40-665 Subsidy Program Vendor Requirements for Family Day Homes 22VAC40-665 General qualifications 22VAC40-665 Building or home maintenance. 22VAC40-665 Supervision and ratio requirements 22VAC40-665 Programs 22VAC40-665 Special Care Provisions & Emergencies 22VAC40-665 Special Services

Technical Assistance:

Today there were a total of 21 minors and children present in the home during the inspeciton, to include 4 enrolled day care children as well as a number of household children and children visiting the home with other adults who were responsible for them. Please be sure that all of the adults present are mindful of the children they are responsible for and that in the event of an emergency, there is a system in place, that all of the adults are familiar with, to ensure that all of the children are accounted for and /or evacuated or sheltered if necessary.

Comments:

An unannounced Subsidy Health and Safety inspection was conducted on July 15, 2019 from 12:00 p.m. until 2:00 p.m. to review requirements for subsidy vendor homes. There were 4 enrolled children present, ages 3 to 5 years, in care at the time of arrival with the vendor. Additional household children and children visiting with responsible adults were also present in the home. The points assigned for household and daycare children in the care of the vendor was 14 total points. The records sample size consisted of 4 children?s records and 3 vendor / caregiver / household member records. Children were observed playing with toys, watching a children's program on television and playing a card game (memory) with the vendor. Hand washing, food service, table sanitizing diapering and restroom procedures were not observed today. The vendor states that no medication is administered to children in care at this time and that enrolled children are not routinely transported in a vehicle. Children play outdoors in the back lawn with direct supervision and close proximity of the vendor. The vendor reports that there have been no accidents or injuries requiring first aid or medical treatment incurred by children in care since the last inspection and that there are no children currently enrolled who have diagnosed food allergies. . Areas of non-compliance are identified on the violation notice. Thank you for your time during today's inspection. Please do not hesitate to contact me if I may be of assistance.

Violations:

Standard #:	22VAC40-665-170-B
Description:	Based on a review of records and interview, the vendor did not ensure that a complete record was maintained for each enrolled child. Evidence: Four records for enrolled children were reviewed. The record for child #4 did not contain documentation that proof of the child's identity was viewed by the vendor. The vendor confirmed that this documentation was not available at the time of inspection.
Plan of Correction:	The vendor stated that she will ask the parent to bring child #4's proof of identity in this week so that they can be documented in the record.
Standard #:	22VAC40-665-410-B
Description:	Based on a review of documentation and interview, the vendor did not maintain a record of the dates of practice drills (evacuation monthly, Shelter in Place 2x each year, Lock down once annually). Evidence: The posted evacuation drill logs did not include drills conducted in 2019. When asked, the vendor stated that the drills had been conducted and documented, but that she had given the documentation to another agency that requested it and had not received a copy or the original back from that agency.
Plan of Correction:	The vendor will begin conducting and documenting drills beginning this month and will make copies of documentation to be shared with other agencies in the future while retaining her original documentation in the home.