VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sheuli Akhtar
538 South Lancaster Street
Arlington, VA 22204
(703) 567-1369

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: March 16, 2023

Complaint Related: No

Areas Reviewed:

X 8VAC20-800 Administration X 8VAC20-800 Personnel X 8VAC20-800 Household Members X 8VAC20-800 Physical Health of Caregivers and Household members X 8VAC20-800 Caregiver Training X 8VAC20-800 Physical Equipment and Environment X 8VAC20-800 Care of Children X 8VAC20-800 Preventing the Spread of Disease X 8VAC20-800 Medication Administration X 8VAC20-800 Emergencies X 8VAC20-800 Nutrition X 8VAC20-800 Transportation 8VAC20-800 Nighttime Care 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES X 8VAC20-770 Background Checks 20 Access to minor?s records X 22.1 Background Checks Code, Carbon Monoxide X 54.1 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse and neglect 8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes

Technical Assistance:

Consultation was given on maintaining up to date and complete records for all children in care. Guidance, resources, model forms and training links can be found on the updated Licensing website https://www.childcare.virginia.gov Any household member or staff who originally completed fingerprint searches in 2018 will need to renew those through FieldPrint prior to expiration. Please reach out directly to OBI for codes or assistance at 804-726-7884.

Comments:

An unannounced monitoring visit was conducted today. One child was present with two assistant caregivers. The provider and one other child arrived within 10 minutes. Two additional children arrived within a half hour for a total of 10 points which is within ratios for supervision. Record review, physical space, training and activities were all observed during the inspection. Lunch to be served today was pasta with chicken and mixed vegetables. An infant and one other child bring food from home. Emergency preparation is current for drills and first aid kit in the home and car. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance. Ann Dramstad, Children?s Inspector Office of Child Care Health and Safety Division of School Readiness 703-314-0860 ann.dramstad@doe.virginia.gov

Violations:

Standard #:	8VAC20-800-100-A
Description:	Based on record review, a child did not have a physical exam within 30 days of attendance. Evidence: Child #4 did not have a physical exam record on-site-first day of attendance 11/28/2022. Child #5 did not have a physical on-site.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-60-A
Description:	Based on provider statement, 1 child did not have an up to date record for each child enrolled. Evidence: The provider stated that Child #1 (date of attendance 3/13/2023) did not have a record on-site as the parent had not returned the paperwork.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-60-B
Description:	Based on record review, 4 of 4 records were incomplete. Evidence: Child #2 was missing an annual update (last update 7/21) Child #3 was missing permission to transport and an annual update (lst update 11/21) Child #4 was missing insurance policy number Child #5 was missing insurance policy number
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-70-A
Description:	Based on record review, a child did not have a signed acknowledgement of the Information For Parents form outlining policies and procedures of the Family Day Home before the first day of attendance. Evidence: Child #3 did not have an Information for Parents form signed by the parent. The child's first day of attendance was 11/28/2022.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-90-A
Description:	Based on record review, 2 children did not have an immunization documentation on-site prior to attending the family day home. Evidence: Child #1 did not have an immunization record Child #4 did not have an immunization record
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-90-C
Description:	Based on record review, updated immunization records were not maintained for children under 2 years of age. Evidence: Child #2-last update at 12 months Child #3 last update needed at 2 years
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-200-A
Description:	Based on observation and staff statements, the two assistant caregivers were not able to demonstrate knowledge of their job responsibilities. Evidence: 1. Neither 2 assistants were able to locate or unlock the cabinet where children's records were stored. 2. Neither caregivers had documentation of orientation in the personnel/household member records.
Plan of Correction:	Not available online. Contact Inspector for more information.