VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sonya Escobar
9 East Laburnum Avenue
Richmond, VA 23222
(804) 588-8520

VDSS Contact: Nicole Jeffress (804) 773-1847

Inspection Date: Feb. 9, 2021 and Feb. 10, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 22VAC40-665 Subsidy Program Vendor Requirements for Family Day Homes 22VAC40-665 General qualifications 22VAC40-665 Building or home maintenance. 22VAC40-665 Supervision and ratio requirements 22VAC40-665 Programs 22VAC40-665 Special Care Provisions & Emergencies 22VAC40-665 Special Services

Comments:

This initial subsidy inspection was conducted by the inspector using an alternate remote protocol necessary due to a state of emergency declared by the Governor of Virginia in response to the COVID-19 pandemic. An initial subsidy inspection was initiated on 02/09/2021, at which time the vendor was contacted by video call to initiate the inspection, and concluded on 02/10/2021. The inspector emailed the vendor a list of items required to complete the inspection. The vendor reported there were 0 children in care. The inspector reviewed 1 child?s record and 1 caregiver/household member record submitted by the vendor to ensure compliance with the health and safety regulations. The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs. Information gathered during the inspection determined areas of non-compliance with applicable regulations or law, and violations were documented on the violation notice issued to the vendor.

Violations:

Standard #:	22VAC40-665-170-B
Description:	Based on record review, the vendor did not ensure one of one children's records contained all of the required documentation. Evidence: The record of child #1 (start date: 8/3/2020) did not have the following documentation; child's proof of identity; address and telephone number of at least one emergency contact; and names of persons authorized to pick up the child.
Plan of Correction:	Parent has been notified and given all forms to update child's proof of identity, address and telephone numbers of at least one emergency contact, and names of persons authorized to pick up child. File will be updated immediately.
Standard #:	22VAC40-665-390-B-2
Description:	Based on observation and an interview, the vendor did not ensure the family day home had all of the required nonmedical emergency supplies. Evidence: The family day home did not have a working battery-operated radio. The provider stated that they need to purchase more batteries for the radio.
Plan of Correction:	I have purchased additional batteries, I could not locate the batteries already purchased at the time of inspection. Batteries are now placed in radio and in working order. This has been corrected immediately
Standard #:	22VAC40-665-400-A
Description:	Based on a review of documentation, the vendor does not have a written emergency preparedness plan that addresses caregiver responsibility and home readiness with respect to relocation, lockdown and shelter-in-place procedures which addresses the most likely to occur emergency scenario or scenarios, including but not limited to fire, severe storms, flooding, tornadoes, loss of utilities, earthquakes, intruders, violence on or near the premises, chemical spills, and facility damage or other situations that may require evacuation, lockdown or shelter-in-place. Evidence: The vendor's emergency preparedness plan only addressed emergency evacuation procedures, but did not address all other required procedures and most likely to occur scenarios.
Plan of Correction:	At the time of inspection, I did not have access to all of the required forms to address each emergency scenario in its entirety. I am currently updated with these forms and I now have all emergency preparedness plans on file that addresses my caregiver responsibilities involving most likely to occur emergency scenarios. This has been corrected immediately.