VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA at JT's Camp Grom School Age Childcare
1181 Prosperity Road
Virginia beach, VA 23451
(757) 961-4175

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Aug. 20, 2021 and Aug. 25, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

Discussed storage of children's belongings in the individual baskets provided as required by Standard 430.K Discussed requirements for personal care attendants for children to include training and written supervision procedures in addition to written authorizations form the parent. Discussed requirements for Volunteers Discussed activities and staff engagement for children in care with special needs.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program. A monitoring inspection was initiated on August 20, 2021 and completed on August 25, 2021. The director was contacted by telephone and a virtual inspection was conducted. There were 83 children present, ranging in ages from 5 years - 12 years, with 10 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 4 children's records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on record review, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 1 lacked the following required information: a. When applicable, work phone number and place of employment of each parent who has custody; b. Name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached; 2. No work phone number was listed for both parent's of child 2.
Plan of Correction:	Children's records will be updated to include all required information.
Standard #:	22VAC40-185-60-A-8
Description:	Based on record review, the center failed to obtain written information regarding children's chronic physical problems and pertinent developmental information and any special accommodations needed. Evidence: 1. Child 3, identified by staff as a child with special needs, lacks written information and documentation regarding his special needs and accommodations needed. 2. Center staff indicated that child 3 was a child with special needs and that accommodations were needed however, there was no written information on file detailing this.
Plan of Correction:	An adaptive plan was set up earlier in the summer for child 3. This information will be located and going forward written information regarding special accommodations will be maintained in a way that it is readily accessible to applicable staff.
Standard #:	22VAC40-185-70-A
Description:	Based on record review and interview, the center failed to ensure that staff records contain all of the required elements. Evidence: 1. The program director confirmed that there was no record on file for volunteer 1 and volunteer 2 who have been volunteering in the program since June 21, 2021.
Plan of Correction:	Going forward records will be maintained for all program volunteers.