The Code of Virginia requires licensure of any person who approves family day care homes as a member of its system and who refers children to available day care homes in that system.

The system refers children to member homes, as well as provides the operators with training, technical assistance and consultation, inspection, supervision, and monitoring. The system is also responsible for referring children to available health and social services.

The system is inspected at least twice a year by licensing inspectors. Regulations require the system to visit member homes quarterly (two visits must be unannounced) to ensure compliance with the system's policies and procedures. Licensing inspectors may make unannounced visits to member homes at any time.

A member home of a system may provide child day care for a maximum of 12 children. The operator of the home is subject to the same requirements for criminal record checks, child abuse/neglect central registry checks, and tuberculosis screenings as a licensed family day home provider.

The only licensed Family Day Home System in Virginia is operated by Infant/Toddler Family Day Care. More information about this system can be found on their website, http://www.infanttoddler.com

Applicable Regulations

• Background Checks for Child Welfare Agencies (effective 09/2006) (PDF)
• General Procedures and Information for Licensure (effective 02/2011) (PDF)
• Minimum Standards for Family Day-Care Systems (PDF)

Technical Assistance

• Technical Assistance for Background Checks for Child Welfare Agencies & Child Day Centers (updated 06/2009) (PDF)
• Technical Assistance for General Procedures and Information for Licensure (effective 09/2009) (PDF)

Applicable Code of Virginia References

• Code of Virginia: Title 63.2 - Welfare (Social Services) 07/2012 (PDF)

Application Forms

• Annual Operating Budget (PDF)
• Annual Operating Budget (DOC)
• FDS Addendum (PDF)
• Initial Application (DOC)
• Initial Application (PDF)
• Instructions Initial Application for Licensure (PDF)
• Personal Qualifying Information (PDF)
• Staff Information Sheet (PDF)
• Staff Information Sheet (DOC)

Notices

• 2013/03/20: Legislative Changes to Financial Responsibility Reporting Requirements & Applications for Licensure (PDF)
• 2012/11/27: VDSS Memo to Providers Concerning - Consumer Product Safety Commission (CPSC) Mandatory Standards for Cribs (PDF)
• 2012/07/02: Changes to Child Protective Services Mandated Reporting Law (PDF)
• 2012/06/28: Revised Sworn Disclosure Form (PDF)
• 2012/06/08: Legislative Update, 2012 (PDF)
• 2011/09/12: Emergency Preparedness: Earthquake Safety Checklist & Helping Children Cope with Disaster (PDF)
• 2011/04/12: Crib Standards - An Information Sheet for Child Care Providers (PDF)
• 2011/04/04: Updated Documentation for Immunizations (PDF)
• 2010/06/25: Shaken Baby Syndrome (Web page)

Background Investigations

• Background Checks for Child Welfare Agencies (effective 09/2006) (PDF)
• Barrier Crimes (PDF)
• Criminal Background Checks (conducted by Virginia State Police) (Web page)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (DOC)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (PDF)
• Sworn Statement or Affirmation for Child Day Programs (PDF)
• Technical Assistance for Background Checks for Child Welfare Agencies & Child Day Centers (updated (06/2009) (PDF)

Guidance & Procedures

• Criteria for Training (PDF)
• Key Health & Safety Standards Subject to Risk Ratings (PDF)
• Performance Standardization Guidance for Licensure (effective 08/01/11) (PDF)
• Proof of Child Identity and Age (PDF)
• Risk Assessment Guidance Manual (Revised 10/24/07) (PDF)
• Risk Assessment Matrix (PDF)
• Screenable Crimes for Child Day Programs (PDF)

Forms

License Renewal

• FDS Addendum (PDF)
• Instructions: Renewal Application for Licensure (PDF)
• Personal Qualifying Information (PDF)
• Renewal Application (DOC)
• Renewal Application (PDF)
• Staff Information Sheet (PDF)
• Staff Information Sheet (DOC)

All Other

• First Aid & CPR Course Approval (PDF)
• Liability Insurance Declaration (PDF)
• Medication Administration Log for Child Day Programs - Individual Child (PDF)
• Medication Administration Log for Child Day Programs - Multiple Children (PDF)
• Medication Authorization (PDF)
• Publication Order (PDF)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (DOC)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (PDF)
• School Health Entrance (Web page)
• Sworn Statement or Affirmation for Child Day Programs (PDF)

Additional Resources

• Child Day Care Provider Training & Development (Web page)
• Related Links (Web page)
• Vendor Guidelines for Child Day Care Assistance (Web page)