Child Care Provider Resources
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News, Events, Bulletins

About this Video

The Administration for Children and Families started a campaign on 7/26 called, "Look Before You Lock" to prevent child deaths related to heat stroke from being left in child care buses and vans.

Guidance & Resources

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Courses (TIPS, training catalog, online classes)

image of a red square resembling a bullet TIPS Calendar

The TIPS (Training Information for Provider Success) Calendar is for private, non-profit and governmental organizations to list child care provider training in Virginia and Washington D.C.

image of a red square resembling a bullet Training Catalog

The Virginia Department of Social Services (VDSS) provides online professional development opportunities for all child care providers.

image of a red square resembling a bullet Online Classes

Read-A-Book Program

This is a distance learning, self-study program that allows early childhood professionals to earn training clock hours by completing lessons with children's literature books, or reporting on pre-approved books about early childhood education and child development. The Virginia Department of Social Services' Division of Child Care and Early Childhood Development collaborated with the Library of Virginia to place sets of books in each of the 350 public libraries across Virginia.

This initial phase of the Read-A-Book Program focuses on the importance of incorporating children's literature across the curriculum, reading to and with young children daily, understanding early brain development, fostering language and literacy development, and communicating successfully with young children.

The program currently offers two book report options for obtaining clock hours of training credit. Early childhood professionals are encouraged to choose one or both, without repeating the same books. Participants are eligible to receive clock hours of training credit for each option selected and book report submitted to Child Care Aware of Virginia (CCAVA) for grading. The number of training hours awarded depends on the option and book selected, as well as the points earned (from 0-10 hours). Book report materials are available online or via email, free of charge (see below). If participants would like a copy mailed to them, there is a $10.00 fee for postage and handling; participants may use the Order Form found below and mail it to CCAVA with payment. Option 2 assessments must be requested and may be sent via email (free) or USPS mail ($10.00 fee for postage and handling). Grading the completed book reports costs participants $20 per option selected, and the check should accompany the completed book report materials when submitted for grading. (All checks should be made payable to CCAVA.)

For additional information e-mail jodir@va.childcareaware.org or write to: Child Care Aware of Virginia, Read-A-Book Program, 302 Turner Road, Suite D, Richmond, VA 23225.

Scholarship Program

image of a red square resembling a bullet About the Program

The purpose of this tuition assistance program is to offer current and future child care providers a foundation in the care and development of children. Funded by the federal Child Care and Development Fund, the program allows early educators to attend undergraduate courses at Virginia's accredited colleges.

Courses that are currently required for a certificate or degree in the early childhood education field are pre-approved for payment through the Virginia Child Care Provider Scholarship Program (VCCPSP) as funding allows. Current maximum allowable benefits are either eight classes or a lifetime award of $3,458.00, whichever comes first. Once enrolled, the maximum award amount will not change; this serves as an incentive to use the scholarship funds before tuition increases. For example, if the original enrollment in the scholarship program was in 2013, the maximum lifetime award amount was $2,988.00 based on the average tuition costs and this maximum award amount will not change. Scholarships pay for tuition and a technology fee for up to two courses per semester. Expenses for travel, books and activity fees are the responsibility of the student.

image of a red square resembling a bullet Eligibility

The applicant must meet all of the following criteria (Regulation 22 VAC 40-690-30):

  • Be one of the following:
    • An employee of a child care program located in Virginia
    • A Virginia resident (as defined by the Code of Virginia) who is employed in a non-Virginia child care program
    • A Virginia resident who has "declared an intent to become employed in child care."
  • Select a program-approved course for which he/she has not previously received a scholarship
  • Earn an A, B, C or passing grade. VDSS will not award future scholarships to those who receive a D or failing grade unless the state is reimbursed for the tuition and technology fees used.
  • Have no past occurrences of:
    1. Receiving an award without registering for the class
    2. Withdrawing from an awarded class after the add/drop deadline without completing the class
    3. Receiving a D or failing grade for an awarded class

image of a red square resembling a bullet How to Apply

  1. Apply for admission at the college of choice.
  2. At the college, verify domicile status and confirm chosen courses are open and available.
  3. Complete the Child Care Provider Scholarship Program Application online. If you already attend a community college, include the 'Empl. ID" number on the scholarship application. Write down your User Name and Password and keep them in a safe place for future use.
  4. Applications must be completed online unless:
    • You do not have a personal e-mail address.
    • You are applying for a scholarship at a four year college.

    To request a paper application, e-mail childcare.scholarships@dss.virginia.gov or call (866) 636-1608 at least four weeks prior to the application deadline. In your voicemail, please include:

    • The spelling of your full name.
    • Your complete address (including zip code).
    • Your phone number (including area code).

    Applicants interested in undergraduate courses at a four-year college must submit a current paper application to include:

    • The college's description of an intended course.
    • A list of comparable pre-approved community college course(s).

  5. This Program pays up to $400 for a course at a four-year college.
  6. Priority will be given to applicants currently employed in the child care field. All others will be processed the week before an application deadline. Incomplete or illegible applications will be returned unprocessed. Applications will not be accepted by fax or e-mail.
  7. Applications must be received during the established application period:
    • Spring Semester (October 15 - December 1)
    • Summer Semester (March 15 - April 15)
    • Fall Semester (June 15 - August 1)
  8. Award notifications to those already in the child care field are normally sent by e-mail (USPS mail for those without e-mail) within three weeks of receipt of an application.
  9. After receiving a scholarship award, recipients must register for the class at the college and provide the award letter and a Grade Release Form.

image of a red square resembling a bullet Payment

  • The program does not reimburse college students. Colleges are paid directly. If a student does pay for a course, it is his/her responsibility to make sure the college will reimburse them. The program will notify college business offices of any VCCPSP awards.
  • It is the student’s responsibility to submit a copy of the scholarship award letter to the college business office. Without this the business office will not apply the scholarship award to the student’s account.
  • If there are any changes in plans regarding an award, students must submit a Course Change Form to VCCPSP before the end of the college's drop/add period.

image of a red square resembling a bullet Forms

Publications

Choosing Child Care

This publication provides a concise and convenient review for parents to use when searching for child care services.

Competencies for Early Childhood Professionals

This publication is intended to improve the quality of early childhood programs by clearly identifying the skills and knowledge needed by adults who are supporting the growth and development of children from birth to kindergarten. This publication is currently only available in English.

Milestones of Child Development

This is a comprehensive reference guide designed to assist adults working with and caring for young children with emotional, cognitive, and physical needs.

Director's Toolbox

This publication is designed to assist directors in meeting the standards for Licensed Child Day Centers. It also guides directors and new staff members through the process of orientation. Included is a wide variety of recommended and required sample and model forms.

Family Child Care Tool Kit

This publication is designed to assist family child care providers in providing quality care and education to the children they serve. It contains guides and outlines, sample policies and procedures, and forms and checklists. Topic areas are getting started, policies and procedures, health and safety, child development, and resources.

VDSS Endorsements