Child day centers are child day programs offered to (i) two or more children under the age of 13 years in a facility that is not the residence of the provider or of any of the children in care or (ii) 13 or more children at any location. A child day program is a regularly operating service arrangement for children where, during the absence of a parent or guardian, a person or organization has agreed to assume responsibility for the supervision, protection and well-being of a child under the age of 13 years for less than a 24-hour period.
Licensed programs must meet the standards promulgated by the State Board of Social Services. The Virginia Department of Social Services enforces these standards by inspecting centers at least twice a year and investigating complaints.
Regulations & Code References
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Regulations
- Background Checks for Child Welfare Agencies (PDF)
- COVID-19 CDC Leniency List (PDF)
- COVID-19-Phase I Guidelines and Information for Child Care (PDF)
- General Procedures and Information for Licensure (PDF)
- Replacement Pages for General Procedures and Information for Licensure (PDF)
- Standards for Licensed Child Day Centers (PDF)
- Standards for Licensed Child Day Centers Exempt Action Replacement Pages (PDF)
Applicable Code of Virginia References
Background Investigations
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Forms
- Request for Search of the Child Protective Services (CPS) Central Registry (PDF)
- Sworn Statement or Affirmation for Child Day Programs (PDF)
Documents & Procedures
- Background Checks for Child Welfare Agencies (PDF)
- Background Investigation Procedures Child Day Care Programs (PDF)
- Barrier Crimes (PDF)
- Convictions Requiring Registration in the Sex Offender and Crimes Against Minors Registry
- Other States - Instructions for Out of State CPS Searches (PDF)
- Other States - Request for Search of the CPS Central Registry (PDF)
- State Police Sex Offender and Crimes Against Minors Registry
New CDC Applicants
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Becoming Licensed
- 1 - CDC Welcome Letter (PDF)
- 2 - Steps to Apply for Initial CDC License (PDF)
- 3 - Important Notice Regarding Forms and Resources for New Applicants (PDF)
- Licensing Offices Contact Information (PDF)
- Pre-Application Training for Child Day Centers - Phase 1
- Pre-Licensure Orientation - Phase 2 (Next Step) (PDF)
Application Forms
- Annual Operating Budget (DOC)
- Annual Operating Budget (PDF)
- CDC Initial Application (PDF)
- Report of Environmental Sanitation Inspection (PDF)
Additional Resources
Current CDC Providers (includes forms)
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Notices
- 2020/05/13: Phase I Guidelines and Information for Child Care (PDF)
- 2020/04/24: CARES Grant FAQ (PDF)
- 2020/04/20: CARES Grant - Updated Information (PDF)
- 2020/04/15: Licensing Waivers During Virginia’s State of Emergency-COVID-19 (PDF)
- 2020/04/15: Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant- Childcare Providers (PDF)
- 2020/04/10: COVID-19 Updated FAQ, Essential Business Status (PDF)
- 2020/04/07: Temporary Procedures for Conducting Licensing Inspections (PDF)
- 2020/03/31: Update - Joint Guidance for Emergency Childcare (PDF)
- 2020/03/31: COVID-19 - Updated Child Care FAQ (PDF)
- 2020/03/25: Procedures of Fieldprint Site Closures (PDF)
- 2020/03/20: Child Care COVID-19 Frequently Asked Questions (PDF)
- 2020/03/19: Child Care Guidance letter issued by VDSS Commissioner Duke Storen (PDF)
- 2020/03/11: VDH-Interim Guidance- Coronavirus: Considerations for Childcare Programs & K-12 Schools (PDF)
- 2020/03/05: Coronavirus: Information for Child Care Providers from the CDC (PDF)
- 2020/03/02: Spring Provider Training - Eastern Region (PDF)
- 2020/02/03: Virginia Department of Health- Information on the Coronavirus (PDF)
- 2019/10/17: Revision to Standards for Licensed Child Day Centers (PDF)
- 2019/07/17: Changes to Child Restraint Device Laws Effective July 1, 2019 (PDF)
- 2019/07/01: Effective July 1, 2019 Changes to Code of Virginia § 63.2-1715 “Exemptions from Licensure (PDF)
- 2019/06/19: Fingerprint Communication 9 (PDF)
- 2019/06/13: 2019 Legislative Implementation (PDF)
- 2019/06/04: Criminal Records (PDF)
- 2019/03/18: Annual Health and Safety Update Training (PDF)
- 2018/10/16: Child Care Program Regulation (22VAC40-665) - Subsidy Inspection Requirements (PDF)
- 2018/08/22: Central Registry Update and Tip Sheet (PDF)
- 2018/08/08: Fingerprint Implementation Memo # 8 (PDF)
- 2018/06/29: Legislative Implementation 2018 (PDF)
- 2018/04/26: Central Registry System Update (PDF)
- 2018/04/19: Fingerprint Memo (PDF)
- 2018/03/19: Fingerprinting Memo (PDF)
- 2018/03/01: Revised Initial and Renewal Applications for Licensure and New Pre Licensure Resource Documents (PDF)
- 2018/01/19: Updated Timing of Fingerprint Checks (PDF)
- 2018/01/17: OBI Screening Fingerprint Communication Memo #6 (PDF)
- 2018/01/11: Fieldprint Fingerprint Communication Memo # 5 (PDF)
- 2018/01/11: Fieldprint Fingerprint Communication Memo # 4 (PDF)
- 2017/11/14: Serious Injury Death Reporting Memo - Additional Information (PDF)
- 2017/11/13: IMPORTANT MESSAGE: Links Have Been Updated - Memos - Reporting an Injury Requiring Outside Medical Treatment - Subsidy and Non Subsidy Programs (PDF)
- 2017/11/08: Reporting an Injury Requiring Outside Medical Treatment - Non Subsidy Participants (PDF)
- 2017/10/20: Updated USDA Requirements (PDF)
- 2017/10/12: Fingerprint Implementation Memo #3 (PDF)
- 2017/09/12: New Background Check Compliance Procedures (PDF)
- 2017/07/24: Fingerprint Based Background Checks for Child Day Programs - #2 (PDF)
- 2017/07/17: Child Day Program Barrier Crimes 2017 (PDF)
- 2017/06/28: Child Care Legislative Update House Bill 1568 (PDF)
- 2017/06/28: Child Care Legisative Update Senate Bill 1008 (PDF)
- 2017/06/28: Child Care Legisative Update - SB1008 and HB1568 (PDF)
- 2017/05/08: Fingerprint Based Background Checks for Child Day Programs (PDF)
- 2016/10/21: Revisions to Standards for Licensed Child Day Centers and Background Checks for Child Welfare Agencies (PDF)
Documents & Procedures
Forms
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Renewal
- CDC Renewal Application (PDF)
- Staff Information (PDF)
All Other
- Approval of Functional Design Features (PDF)
- Authorization for Non-prescription Over-the-Counter Skin Products Licensed Child Day Centers (PDF)
- Child Registration (PDF)
- Decision on the Administration of Medication (PDF)
- License Modification Request for Facility Change of Location (PDF)
- Licensed Child Day Center Suggested Format for Asbestos Statements from Inspectors (PDF)
- Licensed Child Day Center Suggested Format for Written Asbestos Statements (PDF)
- Medication Administration Log for Child Day Programs - Individual Child (PDF)
- Medication Administration Log for Child Day Programs - Multiple Children (PDF)
- Medication Authorization (PDF)
- Publication Order Form (PDF)
- Report of Tuberculosis Screening - Children's Programs (PDF)
- School Entrance
Additional Resources
Licensed CDC Receiving Child Care Subsidy Assistance (forms)
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Administration
- Daily Attendance Record (PDF)
- Allergy Reference Sheet (PDF)
- Allergy Care Plan (PDF)
Staff Qualifications and Training
- Record of Training (PDF)
Programs
- Parent Notification of Allergic Reaction or Exposure (PDF)
- Provisions of the Emergency Preparedness Plan (PDF)
Special Care Provisions and Emergencies
