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Boys & Girls Clubs of Harrisonburg & Rockingham Co.-Spotswood
400 Mountain View Drive
Harrisonburg, VA 22801
(540) 434-6060

Current Inspector: Maureen Gallagher-McLeod (540) 430-9259

Inspection Date: Oct. 19, 2018

Complaint Related: No

Areas Reviewed:
32.1 Report by person other than physician
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for qualified back-up program directors, children's records and posting the most recent inspection findings. The risk assessments for violations were provided. We reviewed staff positioning in the stairwell during check-in to ensure consistent sight and sound supervision as children transition to the gym.

Thank you for your assistance during the unannounced monitoring inspection conducted from 3:09 PM to 6:15 PM. Today, there were twenty-one elementary school children attending the after school hours with two to three staff. Five volunteers were present for part of the program hours and assisted with children's activities. I viewed program activities, staffing, supervision, interactions with children, equipment, snack, daily routines, emergency planning, emergency drills, injury records, agency inspections, snack, nutrition, six records for children, two staff records, staff qualifications, staff training, indoor and outdoor safety. The children enjoyed active play outside, snack, indoor games, and art. Let me know if you need any assistance. 540/430-9259

Standard #: 22VAC40-185-140-A
Description: Based on a review of six records for children, and an interview with administrative staff, the program failed to obtain a physical examination record for child 6 within one month after initial attendance. (Repeat violation.) Evidence: There was not a physical examination report in the file and the first date of attendance was August 22, 2018.

Plan of Correction: Administrative staff or a designated staff person will request a copy of the physical examination report again and obtain a copy to view and maintain in the record of child 6. Administrative staff will require physical examination reports either prior to initial attendance or within the first month of attendance.

Standard #: 22VAC40-185-200-A
Description: Based on interviews with staff, and a review of staff records, the center failed to have a either a qualified program director or a qualified back-up program director who meets one of the director qualification requirements and has been regularly present at least fifty percent of the center's hours of operation. Evidence: Staff member 4, the designated and qualified program director, has been present from 3:00 PM to 6:00 PM only two days weekly Monday through Friday. During the week of October 15, 2018, staff member 4 was present during the after school hours of operation on Tuesday and Wednesday. Staff member 1 was identified as the assistant to the director and did not have the education qualification requirements. According to an administrative staff person, the designated back-up program director was staff member 2. However, staff member 2 did not qualify according to age requirements of someone twenty-one years or older.

Plan of Correction: The program director will designate a back-up program director who will be present at least fifty percent of the weekly operating hours after school. Administrative staff who arrange staffing for the program will make sure there is always a qualified program director or back-up program director present who meets the age, education and programmatic experience requirements and is present at least fifty percent of the operating hours.

Standard #: 22VAC40-80-120-E-2
Description: Based on a review of the posted information near the front entrance, and an interview with staff, the findings of the most recent inspection were not posted at the facility. Evidence: A violation notice and inspection summary from the November 13, 2017 inspection were posted on the bulletin board by the main entrance. However, the April 12, 2018 inspection findings were not posted in view and could not be located by staff during the inspection.

Plan of Correction: The program director or designated back-up program director will make sure the most recent licensing inspection findings are posted in view as required. The program director will check during the operating months to make sure all required posted information is current.

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.


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